Applies ToOutlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Office for business Outlook 2010 Microsoft Office New Outlook for Windows

A Microsoft 365 Group lets you work with your friends, family or colleagues on a common goal: You can send messages to the group, share files, and schedule events on a group calendar. You can add members when you first create a group or add them later.

Watch a short video about creating a group to be used as a company email address.

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Note: The steps in this video are for new Outlook and the web versions of Outlook. Still using classic Outlook? Use these steps to create your group.

Not sure what kind of group you have? Learn more about Microsoft 365 Groups.

Looking for information on contact lists? Check out Create, edit, or delete a contact list (or contact group) in Outlook.

Create a Microsoft 365 Group in new Outlook

Note: These features are only available to individuals using a work or school account with a qualifying Microsoft 365 subscription. 

  1. Open new Outlook.

  2. There are two ways to find your groups:

    1. Select Groups  in the App bar located in the left of the window. 

    2. In the mailbox folder list, select Go to Groups ​​​​​​​ From your folder list, select Go to new Groups, or Go to Groups​​​​​​​

  3. Select New Group on the ribbon and in the drop down select New Group.From the ribbon in the Groups dashboard, select New Group > New Group

  4. Enter the Name, Description, and set the Privacy settings, and then select Create.  

    Tip: When creating a group you'll need to decide if you want it to be a private group or a public group. Content in a public group can be seen by anybody in your organization, and anybody in your organization can join the group. Content in a private group must be seen by the members of the group and people who want to join a private group have to be approved by a group owner.

Add members to a group in new Outlook

You'll be prompted to add members when you first create a group, but you can also add them later.

When you've entered the names or email addresses of everyone you want to add, select Add. If you're not ready to add people to your group, select Not now.

Note: If you don't see Groups in the left pane, your organization may not have turned on Groups.​​​

See also

Create a group in Outlook for Mac

The new Microsoft 365 Groups experience in Outlook

Add, edit, or remove Group members in Outlook

Adding guests to Microsoft 365 Groups

Join, leave, or follow Groups in Outlook​​​​​​​

Send an email to a Group in Outlook

Schedule an event on a Group calendar in Outlook

Use shared files with your Microsoft 365 Group in Outlook

Edit or delete a Group in Outlook

Use Microsoft 365 Groups as a guest

Guests doesn't receive Microsoft 365 Group emails

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