HOW TO: Embed TrueType Fonts in a Document in Word 2000

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This article explains how to embed TrueType fonts in a Microsoft Word 2000 document.

Word allows you to embed TrueType fonts in a document so that you can view and edit the fonts (if licensing rights allow), even if you open the document on a computer on which the font is not installed.

How to Embed TrueType Fonts in a Word Document

To embed TrueType fonts in a saved Word document, follow these steps:
  1. On the Tools menu, click Options.
  2. Click the Save tab.
  3. Select the Embed TrueType fonts check box.
Not all fonts are licensed so that they can be embedded. If a font can be embedded, it will increase the file size of your document by approximately the size of the TrueType font (.ttf) file.

NOTE: Some fonts treat normal, bold, italic, and bold-italic as separate font .ttf files. In this case, the file size of your document is larger if you use bold and italic formatting than it is if you do not.

If a font does not have a bold, italic, or bold-italic version, Microsoft Windows generates bold or italic from the core font. In this case, the file size does increase if you use bold or italic formatting.

Font-embedding licensing rights determine how the font may be embedded in the document.
   Font licensed as   Result
   Protected          The font may not be embedded, copied, or
                      modified. If you use a protected font in a
                      document and this document is opened on a computer
                      that does not have the font installed on it, a
                      font substitution occurs. Word substitutes the
                      closest font available on the computer for the
                      missing protected font.

   Print/Preview      The font is embedded and temporarily loaded on
                      the target computer. Documents that contain
                      print/preview fonts must be opened read-only, and
                      no edits are stored in the document. Embedding
                      a font of this nature has the least impact on
                      file size increase.

   Editable           The font behaves just like the print/preview
                      fonts, except that you may also apply the font to
                      other text in the same document.

   Installable        The font is installed on the target computer
                      permanently when you open the document. This
                      allows you to use the new fonts as if you
                      installed the fonts directly into Windows
                      yourself. This type of embedded font has the
                      greatest impact on file size because the entire
                      font is included with the document. The
                      size of the font file can vary greatly. To
                      estimate the font file size, follow the steps
                      in the procedure in the next section of this article.

How to Estimate the Font File Size

NOTE: Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.
  1. Click Start, point to Settings, and then click Control Panel.
  2. Double-click the Fonts icon.
  3. Right-click the font that you want, and then click Properties on the shortcut menu. The size of the font on disk is listed in the Size row.


Article ID: 212363 - Last Review: October 27, 2002 - Revision: 1.0
  • Microsoft Word 2000 Standard Edition
kbhowto kbhowtomaster KB212363

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