Importing data into Outlook 2011

Article ID: 2413370 - View products that this article applies to.
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Summary

This article describes how to import Microsoft Entourage data, .pst or .olm files, and other data into Microsoft Outlook for Mac 2011. 

Note: Note: ANSI-formatted .pst files - Outlook 97-2002 Personal Folders Files format cannot be imported into Outlook for Mac.

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Import Outlook for Windows (.pst ) or Outlook for Mac (.olm ) data files

Before you start, make sure that the file that you want to import is located on your computer. For example, put the file in the Documents folder or in any other convenient location. 

Note You must configure Outlook 2011 for Microsoft Exchange Server before you follow these steps. Otherwise, the procedure will not work.

For informaiton on how to solve most common problems with .pst importing, see the following Knowledge Base article:

2454260
(http://support.microsoft.com/kb/2454260)
Outlook 2011 problems when importing .pst

For directions to create a .pst file in Microsoft Outlook for Windows, visit the following Microsoft website:

http://office.microsoft.com/en-us/outlook-help/create-a-new-data-file-and-move-or-copy-items-to-it-HP003082356.aspx
(http://office.microsoft.com/en-us/outlook-help/create-a-new-data-file-and-move-or-copy-items-to-it-HP003082356.aspx)
  1. Click File, and then click Import.
  2. Click to select Outlook Data file (.pst or .olm). Click the right arrow
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    to continue.

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    x

  3. Select the kind of file that you want to import, and then click the right arrow 
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    to continue.

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  4. Locate the .pst file or the .olm file. Select the file, and then click Import.

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  5. Click Done.

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Import from Entourage 2008 or Entourage 2004

You must set up your Outlook 2011 email account before you can import. For more information, click the following article number to view the article in the Microsoft Knowledge Base: 
2352963
(http://support.microsoft.com/kb/2352963/ )
  Set up or recover Hotmail, Gmail, or AOL (POP or IMAP) email in Outlook for Mac 2011  
After your Outlook 2011 email account is set up, follow these steps to import:
  1. Click File, and then click Import.
  2. Click to select Entourage information from an archive or earlier version. Click the right arrow
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    to continue.

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  3. Select Entourage 2008 or Entourage 2004, and then click the right arrow
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    to continue.

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  4. Select the items that you want to import. If you are not sure, do not make any changes at this point. Click the right arrow 
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    to continue.

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  5. Click the Browse button.
  6. Click Documents. Open the Microsoft User Data folder, and then open the Office 2008 Identities folder. Select your identity (click Main Identity).

    Note These steps are based on an assumption that you have only one identity, and you have not renamed it.


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  7. Click the Choose button.
  8. Click the right arrow
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    to continue, and then click Finish.

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Import .csv or .mbox files

  1. Click File, and then click Import.
  2. Click to select Contactsor messages from a text file, and then click the right arrow
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    to continue.
  3. Click to select Import Contacts from a tab (CSV) or Import messages from an MBOX- format text file, and then click the right arrow 
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    to continue.
  4. Locate the file, select the file, and then click Import.  
  5. Click OK.

Import holidays

Sets of holidays for different countries, regions, and religions are included in Microsoft Office applications. You can add any of these holiday sets to your Outlook calendar. To do this, follow these steps:
  1. Click File, and then click Import.
  2. Click to select Holidays, and then click the right arrow
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    to continue.
  3. Click to select the country, and then click the right arrow 
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    to continue. 
  4. Click OK when you are prompted, "The holidays you selected have been added to the calendar."
  5. Click Finish.






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Properties

Article ID: 2413370 - Last Review: October 1, 2012 - Revision: 12.0
Applies to
  • Microsoft Outlook for Mac 2011
Keywords: 
dftsdahomeportal KB2413370
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