How to change your e-mail address and account information in Outlook

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Article ID: 259311 - View products that this article applies to.
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SUMMARY

This article describes how to change your existing Internet e-mail account information. For example you might want Outlook to show a different e-mail address or display name when you send e-mail messages.

MORE INFORMATION

The procedures for changing your e-mail account information are different, depending on how you installed Outlook. This article discusses both the Internet Mail Only (IMO) and the Corporate or Workgroup (CW) procedures for changing e-mail account information.

For more information about how to tell which Outlook installation type you are using, click the following article number to view the article in the Microsoft Knowledge Base:
196041 How to tell what type of Outlook setup you have

Before You Start

To change your existing account information, you need information about your new account. This information is available from your Internet service provider (ISP). The information that you need includes:
  • The name of the incoming Post Office Protocol 3 (POP3) server.
  • The name of the outgoing Simple Mail Transfer Protocol (SMTP) mail server, or the Internet Mail Access Protocol (IMAP) mail server.
  • Your new e-mail name, account name, and password.
  • The ability to use a Dial-Up Networking connection to your ISP, or a local area network (LAN) with access to the Internet.
  • Advanced Internet settings, if any are specified by your ISP.

How to Change Your Account Information with Outlook (IMO)

You can easily change your e-mail account information, such as your e-mail address and display name. Use these steps to access your e-mail account properties:
  1. Start Outlook.
  2. On the Tools menu, click Accounts.
  3. On the Mail tab, click your existing e-mail account, and then click Properties.
You can now change the existing account properties to reflect your new account information.
For more information about how to set up Internet mail accounts, click the following article numbers to view the articles in the Microsoft Knowledge Base:
195578 How to set up Internet mail accounts in Outlook 2000 Internet Mail Only installation

179950 ](IMO) How to set up Internet mail accounts

How to Change Your Account Information with Outlook (CW)

With the Corporate or Workgroup setup of Outlook, your Internet e-mail account information is in the properties of the Internet E-mail service. To access your e-mail account properties:
  1. Start Outlook.
  2. On the Tools menu, click Services.
  3. On the Services tab, click the Internet E-mail - <Account Name> service for the account that you want to change, and then click Properties.
You can now change the existing account properties to reflect your new account information.

For more information about each setting in the Account Properties dialog box, click the following article numbers to view the articles in the Microsoft Knowledge Base:
195500 How to configure the Internet E-mail Information Service in Outlook 2000 installed with Corporate Workgroup (CW)
179751 (CW) Configuring the Internet Mail Information service
165228 How to configure the Internet Mail Information service

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Article ID: 259311 - Last Review: July 6, 2007 - Revision: 5.0
APPLIES TO
  • Microsoft Outlook 2000 Standard Edition
  • Microsoft Outlook 98 Standard Edition
  • Microsoft Outlook 97 Standard Edition
Keywords: 
kbhowto KB259311

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