Article ID: 2720581
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What is an Archive and what does it do?

In most cases Outlook keeps all your email in a file called the Outlook Data File (sometimes called the .pst file) locally on your PC. The Personal Folders and all the sub folders listed on the left side of the Outlook screen are a snapshot of what is in the Outlook Data File. So if you take into consideration all the pictures, documents, videos and music you might have in your email, the file can become quite large.

Outlook can only use the computer resources available to it. An Archive is a way to reduce the size of your Outlook Data File when the amount of email you keep starts to tax your computers resources, causing it to slow down. Unlike a traditional backup in which a copy is made, archived items are moved to a separate Outlook Data File and set aside to be accessed when needed.

To learn more about AutoArchive or Archiving in general, see Use AutoArchive to back up or delete items.

Where is the Archive file located?

How do I create an Archive file?

How do I set Archiving to run automatically?

How do I open an Archive file?

How do I restore mail back to my main folders?

Need More Help?

You can also get help from the Microsoft Community online, search for more information on Microsoft Support or Windows Help and How To, or learn more about Assisted Support options.


Article ID: 2720581 - Last Review: October 3, 2012 - Revision: 6.0
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