How to send a Word document as e-mail in Word

This article explains how to send a document as e-mail directly from Microsoft Word.

Send a document directly from Word as e-mail

To send your document directly from Word as an e-mail message, follow these steps:

1. If you are using Microsoft Word 2002 or Microsoft Office Word 2003, point to Send To on the File menu, and then click Mail Recipient to send the document as the body of the message.
   
   Alternatively, point to Mail Recipient (as Attachment) to send the document as an attachment to the message.
   
   If you are using Microsoft Office Word 2007, click the Microsoft Office Button, point to Send, and then click E-mail.
   
   NOTE: If Send To or Send is not available on the File menu, you must install Microsoft Outlook, Microsoft Outlook Express, or a Messaging Application Programming Interface (MAPI)-compliant third-party e-mail program.
   
   For more information about Outlook and Outlook Express, see the Install an e-mail program section of this article.
2. If the Choose Profile box appears, select Default Outlook Profile or another valid profile that you have created, and then click OK.
   
   Word adds an e-mail header to the document.
3. Type the e-mail name of the recipient on the To line, or select the e-mail name from your Address Book.
4. Type a subject for the e-mail on the Subject line.
5. Click Send a Copy if you want to send the document as the e-mail body. Alternatively, click Send if you want to send the document as an attachment.

Install an e-mail program

The two most common Microsoft e-mail programs are Microsoft Outlook and Microsoft Outlook Express, both of which support the use of the Send To command in Word. This section describes installation of Microsoft Outlook.

For more information about how to install Outlook Express, click the following article number to view the article in the Microsoft Knowledge Base:

Install Outlook

The following instructions apply only to Word 2002 as part of Microsoft Office XP.

To install Microsoft Outlook, follow these steps:

1. Quit all Office programs.
2. Do one of the following:
   • In Microsoft Windows 98, Microsoft Windows Millennium Edition (Me), Microsoft Windows NT 4.0, or Microsoft Windows 2000, click Start, point to Settings, and then click Control Panel.
   • In Microsoft Windows XP, click Start, and then click Control Panel.
3. Double-click Add/Remove Programs.
4. Do one of the following:
   • In Windows 98, Windows Me, or Windows NT 4.0:
     
     On the Install/Uninstall tab, click Microsoft Office XP in the list of installed programs, and then click Add/Remove.
   • In Windows 2000 or Windows XP:
     
     In the Currently installed components list, click Microsoft Office XP, and then click Change.
5. In the Microsoft Office XP Setup dialog box, click Add or Remove Features, and then click Next.
6. Click the icon for Microsoft Outlook for Windows, and then on the menu that appears, click Run from My Computer.
7. Click Update.

Troubleshoot the send mail commands in Word

If you receive MAPI errors when you send e-mail from Word through Outlook, click the following article numbers to view the articles in the Microsoft Knowledge Base: If Outlook Express is installed as your default e-mail program, but you are missing one or both of the Send To commands in Word, click the following article number to view the article in the Microsoft Knowledge Base: For more information about the differences between Outlook and Outlook Express, click the following article number to view the article in the Microsoft Knowledge Base: