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How to use mail merge to create a directory in Word
Article ID: 294693 - View products that this article applies to.
This article was previously published under Q294693
This article describes how to create a directory in Microsoft Word and describes how to attach your data source.
You can use the Directory feature in Word to create a directory of names, addresses, and other information. You can merge your data source to a single document, such as a membership directory, catalog, or parts list.
Getting startedOpen the document in Word, and then start the mail merge.
On the Tools menu, click Letters and Mailings, and then click Mail Merge Wizard.
On the Tools menu, click Letters and Mailings, and then click Mail Merge.
Word 2007 or Word 2010
On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.
The Mail Merge task pane appears on the right side of the screen.
Step 1 of 6: Select document type
Step 2 of 6: Select starting document
Step 3 of 6: Select recipientsWhen you open or create a data source by using the Mail Merge Wizard, you are telling Word to use a specific set of variable information for your merge. Use one of the following methods to attach your main document to the data source.
Method 1: If you are using an existing data sourceTo use an existing data source, follow these steps:
Method 2: If you are using names from an Outlook Contact listTo use an Outlook Contact list, follow these steps:
Method 3: if you are typing the names and addresses for the first timeTo create a new data source, follow these steps:
(http://support.microsoft.com/kb/294688/ )How to design and set up a mail merge address list in Word 2002 and in later versions of Word
Step 4 of 6: Arrange your directoryTo set up your directory, follow these steps:
Step 5 of 6: Preview your directoryAfter you preview your directory and make any needed changes, click Next: Complete the Merge to continue.
Step 6 of 6: Complete the mergeTo merge your directory, follow these steps:
Related articlesFor more information about mail merge in Word, click the following article numbers to view the articles in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/294684/ )How to use the mail merge to create mailing labels in Word 2002 and in later versions of Word
(http://support.microsoft.com/kb/294685/ )How to use mail merge to create envelopes in Word 2002 and in later versions of Word
(http://support.microsoft.com/kb/294686/ )How to use mail merge to create a list sorted by category in Word 2002 and in later versions of Word
(http://support.microsoft.com/kb/294683/ )How to use mail merge to create form letters in Word 2002 and in later versions of Word
(http://support.microsoft.com/kb/294695/ )How to use mail merge to create faxes in Word 2002 and in later versions of Word
(http://support.microsoft.com/kb/294697/ )How to use the Outlook Contacts List with mail merge in Word 2002 and in later versions of Word