Article ID: 305025 - View products that this article applies to.
This article was previously published under Q305025
For a Microsoft Visio 2000 version of this article, see 255020
This article contains information about the methods that you can use to reduce the size of Microsoft Visio drawing files in Microsoft Office Visio 2007, Microsoft Office Visio 2003 and in Microsoft Visio 2002.
If you create large drawings (.vsd files) in Visio, you may want to reduce the size of the files. This article describes the following methods that you can use to reduce the size of a .vsd file:
Remove unused shapes from the local stencilThe local stencil stores master shapes, including shapes that you deleted from the drawing page. An unused master shape can use unnecessary disk space. You can reduce the size of your drawing by removing these master shapes from the local stencil. To do this, use one of the following methods.
Method 1: Download and run the CleanIt UtilityThe following file is available for download from the Microsoft Download Center:
For additional information about how to download Microsoft Support files, click the following article number to view the article in the Microsoft Knowledge Base:
Download cleanit2.exe now
Collapse this imageExpand this image
119591Microsoft scanned this file for viruses. Microsoft used the most current virus-detection software that was available on the date that the file was posted. The file is stored on secure servers that prevent any unauthorized changes to the file.
(http://support.microsoft.com/kb/119591/EN-US/ )How to Obtain Microsoft Support Files from Online Services
Note Microsoft Product Support Services (PSS) does not provide technical support for this tool.
Method 2: Delete unused master shapes
Split a multiple-page drawing into separate drawingsIf you have to reduce the file size of a multiple-page drawing to transfer it electronically, or if you have to save the drawing to a floppy disk, consider saving each page of your Visio drawing as a separate drawing. Use the Save As command to split the multiple-page drawing into several files. To do this, follow these steps:
Configure Visio to save the drawing without a preview pictureYou can reduce the file size of your drawing if you configure Visio to save the drawing without a preview picture. To do this, follow these steps:
Reduce the number of grouped shapesIf your Visio diagram includes many grouped shapes, your diagram can become very large and complex. Reducing the number of levels of grouping can help reduce the size and the complexity of your files. To reduce the levels of grouping, follow these steps:
Convert duplicate shapes to a single master shapeIf you created shapes in your Visio drawing, consider converting duplicate shapes to masters. When you create a master shape, Visio stores it in the drawing's local stencil. When you drag a shape to a stencil, a master shape icon that is based on the shape appears in the stencil window.
For example, instead of your drawing containing 20 copies of a shape, your drawing can contain a single copy of the shape. That is, your drawing can contain a master shape and the instances of the master shape as references. The references use less disk space than duplicate copies of the shape.
To convert a shape to a master, follow these steps:
Do not save your drawing as an XML drawing (.vdx file)Visio lets you save your drawing in XML format. When you save a drawing as an .vdx file, the size of the file increases 1000 percent. For example, a drawing that is 500 kilobytes (KB) increases to almost 5 megabytes (MB) when it is saved as an XML drawing. This increase is because .vdx files are strictly text files.
For more information about XML for Visio, visit the following Microsoft Web site:
For more information about how to combine shapes or about how to create shapes, click Microsoft Office Visio Help on the Help menu, type shapes in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
For more information about XML for Visio, click Microsoft Office Visio Help on the Help menu, type XML in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
Article ID: 305025 - Last Review: September 12, 2007 - Revision: 2.3
Contact us for more help
Connect with Answer Desk for expert help.