Changes in the Attendance functionality in Human Resources in Microsoft Dynamics GP

INTRODUCTION

The changes in the Attendance functionality in Human Resources in Microsoft Dynamics GP are as follows:

• The Hours Used transactions and the Hours Available transactions now appear in the Attendance Transaction Lookup window. The Accrual transactions no longer appear in the Attendance Transaction Lookup window.
  
  
  
  Note To open the Attendance Transaction Lookup window, follow these steps:
  

  1. On the Transactions menu, point to Human Resources, and then click Transaction Entry.
     

  2. In the Attendance Transaction Entry window, click the icon next to the Transaction field.

• The Hours Used transactions that you create by using a time code do not appear in the Attendance Transaction Lookup window if the time code is not linked to a pay code.
  
  If codes are not linked, you can use Hours Available adjustment transactions to enter time for the code.
  
  If you have time codes that are linked to pay codes, you can update, delete, or void a payroll transaction either in Human Resources or in Payroll.

• What used to be called the Accrue Type Attendance option in the Attendance Setup window of Human Resources is now called the Human Resources option.

• When you select the Human Resources option, checks and earnings statements display the available hours that are included in the Human Resources time codes.
  
  You can add as many as 25 arrays to display available hours on checks or on earnings statements. These available hours are included in multiple time codes.

• The Accrue functionality has been added to Payroll transactions. You can accrue vacation hours before you calculate the pay run.
  
  
  
  Note To accrue vacation hours, point to Payroll on the Transactions menu, and then click Accrue.

• The Employee Attendance Detail report obtains the Hours Used data and the Hours Accrued data from the Hours_I field in the TA_Detail table (TATX1030).

• Accrued and used hours from Microsoft Business Solutions - Great Plains 8.0 and from Microsoft Business Solutions - Great Plains 7.5 do not appear on the Employee Attendance Detail report. You can modify the report by adding the Hours Available field to the report to list the accrued and used hours from Microsoft Business Solutions - Great Plains 8.0 and from Microsoft Business Solutions - Great Plains 7.5.

• The links between time codes and pay codes are a one-to-one relationship.

• Pay codes are linked to time codes in the Time Code Setup window.
  

• You can type values in the Maximum Accrued Hours per Year box and in the Maximum Hours Available box. The value that you type in the Maximum Accrued Hours per Year box is the amount that you want the employee to accrue during the current year. The value that you enter in the Maximum Hours Available box is the total available hours that the employee can have at any time across multiple years.

• The Reset Payroll Vacation and Sick Time Information reconcile functionality has been added to the Human Resources reconcile process.
  
  
  This functionality deletes the payroll vacation and sick time balances and setup in the following windows:

  • Employee Vacation - Sick Time Maintenance

  • Employee Class

  • Pay Code Setup

  • Employee Pay Code Maintenance Setup

• The Reconcile Attendance Transactions reconcile functionality has been added to the Human Resources reconcile process.
  
  
  This functionality transfers the vacation and sick time transactions to Human Resources. The vacation and sick time transactions were in Payroll.
  

• Transactions that you create in Human Resources cannot be assigned to recurring payroll batches.

• When you use the new functionality, and then you print the available time on paychecks, the used hours are transacted for time codes other than the time codes that you use. For example, you want to print the available time on the paycheck for vacation time and sick time. If you use the vacation time code to create a transaction to process eight used hours, Microsoft Dynamics GP also adds a transaction for eight used hours for the sick time code. This problem has been fixed in Microsoft Dynamics GP 9.0 Service Pack 1 (SP1) and in Microsoft Dynamics GP 10.0.

• The available hours that are listed on the employee check stub or on the earnings statement is incorrect. This problem has been fixed in Microsoft Dynamics GP 9.0 SP1 and in Microsoft Dynamics GP 10.0.

• The end date can be displayed as "00/00/0000" on the Employee Attendance Detail report. This problem has been fixed in Microsoft Dynamics GP 9.0 SP1 and in Microsoft Dynamics GP 10.0.

• You can modify the payroll check or Direct Deposit Statement of Earnings report in Report Writer to print the Time Available field from the Payroll Work Check table. You will be prompted to enter the array value every time that you drag the Time Available field to the Report layout. To print the descriptions of each array, you can use the Time Code Array field from the Payroll Check Descriptions table. When you drag the Time Code Array field to the Report layout, you will be prompted for an array value.

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