How to add alternative text to a picture in Word 2007, Word 2010, Outlook 2007 and Outlook 2010

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Article ID: 923919 - View products that this article applies to.
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INTRODUCTION

This article describes how to add alternative text to a picture in Microsoft Office Word 2007 and Microsoft Office Word 2010 and in Microsoft Office Outlook 2007 and Microsoft Office Outlook 2010. Additionally, this article describes how to add the Alt Text button to the Quick Access Toolbar in Word 2007 and Word 2010 and in Outlook 2007 and Outlook 2010.

MORE INFORMATION

To add alternative text to a picture in Word 2007 or in Outlook 2007, follow these steps:
  1. In a Word 2007 document or in an Outlook 2007 e-mail message, insert a picture.
  2. Click the picture that you inserted.

    Note: The Format tab under Picture Tools opens.
  3. Perform one of the following actions:
    • In Word 2007, click the arrow in the lower-right corner of the Size group.
    • In Outlook 2007, click Size, and then click the arrow in the lower-right corner of the Size group.
    Note: The Size dialog box opens.
  4. Click the Alt Text tab.
  5. In the Alternative text box, type the alternative text, and then click Close.

To add alternative text to a picture in Word 2010 or in Outlook 2010, follow these steps: 

  1. In a Word 2010 document or in an Outlook 2010 e-mail message, insert a picture.
  2. Click the picture that you inserted.
  3. Click the arrow in the lower-right corner of the Picture styles group.
  4. Click the Alt Text option on the right side of the Format Picture dialog box.
  5. In the Title: and Description: text boxes type the text you want to represent the picture, and then click Close.


To add the Alt Text button to the Quick Access Toolbar in Word 2007, follow these steps:

Note: The Alt Text button makes it easier to add alternative text to a picture in any Word 2007 document. This includes blogs that you create in Word 2007.
  1. Click the Microsoft Office Button, and then click Word Options.
  2. Click Customization.
  3. In the Choose commands from box, click Commands Not in the Ribbon.
  4. Click Alt Text, and then click Add.
  5. Click OK to close the Word Options dialog box.
To add the Alt Text button to the Quick Access Toolbar in Outlook 2007, follow these steps:
  1. Start Outlook 2007, and then open an e-mail message.
  2. Click the Microsoft Office Button, and then click Editor Options.
  3. Click Customization.
  4. In the Choose commands from box, click Commands Not in the Ribbon.
  5. Click Alt Text, and then click Add.
  6. Click OK to close the Editor Options dialog box.

To add the Alt Text button to the Quick Access Toolbar in Word 2010 or Outlook 2010, follow these steps:

Note: The Alt Text button makes it easier to add alternative text to a picture in any Word 2010 document or Outlook 2010 Email message. This includes blogs that you create in Word 2010.

  1. In Word 2010 or in an Outlook 2010 Email message.
  2. Click the File Tab, and then click Options.
  3. Click Quick Access Toolbar.
  4. In the Choose commands from box, click Commands Not in the Ribbon.
  5. Click Alt Text, and then click Add.
  6. Click OK to close the Word Options dialog box.

Properties

Article ID: 923919 - Last Review: January 11, 2012 - Revision: 2.0
APPLIES TO
  • Microsoft Office Word 2007
  • Microsoft Office Outlook 2007
  • Microsoft Outlook 2010
  • Microsoft Word 2010
Keywords: 
kbhowto kbtshoot kbexpertisebeginner kbprb KB923919

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