Save a file in a different format in Microsoft Office for Mac applications

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Article ID: 968197 - View products that this article applies to.
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INTRODUCTION

This article describes how to save a file in the following Microsoft Office for Mac programs. 

Note: A file that is created in Word 2011 or Word 2008 and is saved as .doc rather than .docx displays {Compatibility mode} in the file name. This feature is by design. To avoid the added text in file name, the file can be saved as a .docx file.


MORE INFORMATION

To save a file in these programs, follow these steps:
  1. On the File menu, click Save As.
  2. In the Save As box, type a name for the document.
  3. Choose the Format type such as Word Document (.docx) or another format you would like.

    Notes
    • By default, the file is saved in the Documents folder. If you want to save the file in a different folder, change the Where box to the different folder.
    • By default, the file is saved with the following extensions:
    • When you save an Excel worksheet, Excel Workbook (.xlsx) is listed in the Format box.
    • When you save a PowerPoint presentation, PowerPoint Presentation (.pptx) is listed in the Format box.
    • When you save a Word document, Word Document (.docx) is listed in the Format box.
  4. Click Save.
To save a file in a different file format, follow these steps.

Note When you save a file in a different file format, some features that are supported by the current file format may be lost. You may want to save a copy of your file in the current file format before you save the file in a different file format.
  1. On the File menu, click Save As.
  2. In the Save As box, type a name for the document.

    Note By default, the file is saved in the Documents folder. If you want to save the file in a different folder, change the Where box to the other folder.
  3. In the Format box, select the new format in which you want to save the file.

    For example:
    • If you want to save an Excel workbook in an earlier version of the Excel file format, select Excel 97–2004 Workbook (.xls).
    • If you want to save a PowerPoint presentation in an earlier version of the PowerPoint file format, select PowerPoint 97–2004 Presentation (.ppt).
    • If you want to save a Word document in an earlier version of the Word file format, select Word 97–2004 Document (.doc).
    • Choose PDF if you want to save the file in PDF format. Only save the document as a PDF once the document has been completed, once it is saved as a PDF it can no longer be modified within Word.
  4. Click Save.

Alternative way to save to PDF:

  1. Click File and the Print.
  2. In the Print menu you will see a PDF button in the lower left hand corner, click on this button and choose Save as PDF.
  3. In the Save window that appears, type the file a name and add any additional information you wish such as Author, Subject or Keywords 
  4. If this file will be used on a Windows machine remove the check mark from Hide Extension. 
  5. Click Save.

Properties

Article ID: 968197 - Last Review: December 3, 2010 - Revision: 5.0
APPLIES TO
  • Microsoft Excel 2008 for Mac
  • Microsoft PowerPoint 2008 for Mac
  • Microsoft Word 2008 for Mac
  • Microsoft Excel 2011 for Mac
  • Microsoft PowerPoint 2011 for Mac
  • Microsoft Word 2011 for Mac
Keywords: 
kbsavefile kbexpertisebeginner kbsurveynew kbhowto KB968197

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