Applies ToExcel for Microsoft 365 Excel for Microsoft 365 for Mac Excel for the web Excel 2024 Excel 2021 Excel 2019 Excel 2016 Office for business Microsoft Office
Effortlessly highlight, filter, and sort data with Copilot in Excel

We're giving you a free trial of Copilot Pro.

Use AutoFilter or built-in comparison operators like "greater than" and "top 10" in Excel to show the data you want and hide the rest. Once you filter data in a range of cells or table, you can either reapply a filter to get up-to-date results, or clear a filter to redisplay all of the data.

Use filters to temporarily hide some of the data in a table, so you can focus on the data you want to see.

Filter a range of data

  1. Select any cell within the range.

  2. Select Data > Filter.

  3. Select the column header arrow Filter arrow.

  4. Select Text Filters or Number Filters, and then select a comparison, like Between.

    Number Filters Between
  5. Enter the filter criteria and select OK.

    Custom AutoFilter dialog box

Filter data in a table

When you put your data in a table, filter controls are automatically added to the table headers.

An Excel table showing built-in filters
  1. Select the column header arrow Filter drop-down arrow for the column you want to filter.

  2. Uncheck (Select All) and select the boxes you want to show.

    Filter Gallery
  3. Select OK.

    The column header arrow Filter drop-down arrow changes to a Applied filter iconFilter icon. Select this icon to change or clear the filter.

Related Topics

Filter data in a table

Guidelines and examples for sorting and filtering data by color

Filter data in a PivotTable

Filter by using advanced criteria

Remove a filter

Need more help?

You can always ask an expert in the Excel Tech Community or get support in Communities.

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Effortlessly highlight, filter, and sort data with Copilot in Excel

We're giving you a free trial of Copilot Pro.