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Use accessibility tools in Teams to remove barriers to class meetings and prioritize inclusion

Join meetings with a screen reader

  1. Press Ctrl+4 to open to the Calendar  Meetings button view.

  2. Press the Tab key repeatedly until you find the meeting you want, and press Enter. This opens the meeting details view.

  3. Press the Tab key again until you hear "Join meeting," and press Enter.

  4. If you do not need to make changes to the video Video on icon  or audio Microphone on Teams meeting toolbar icon, press Enter.

  5. To change the video and audio before you join, press the Tab key until you hear "Enable video" or "Enable microphone," and then press the Spacebar to turn the option on or off.

  6. When you are finished, join the meeting by pressing Shift+Tab until you hear "Join the meeting." Then press the Spacebar.

    Note: Get more guidance on using a screen reader for remote learning with Teams. 

Turn on live captions 

Captions convert the class discussion into text that displays on the screen in real time and let's you know who is speaking. 

  1. Select More actions More options button.

  2. Select Turn on live captions.

  3. To stop, choose More actions  More options button and select Turn off live captions.

    Tip: Instruct everyone to speak clearly and slowly to get captioning that is more accurate.

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Raise your hand and live reactions

Virtual hand raising and reaction emoji let you and your students give non-verbal cues.

1. Click Raise your hand Raise your hand on the meeting controls signal you have a question or comment.

2. Choose an emoji to convey a feeling or response.

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Blur your background

A blurred background focuses attention on the speaker and what they are saying.

  1. Select More actions  More options button on the meeting controls.

  2. Choose Apply background effects Background settings. 

  3. Choose Blur, then Preview, and click Apply and turn on video

    Note: To blur your background before class, join your meeting. On the pre-join screen, turn on your camera. Select Background filters Blur.

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Create a transcript

Turn on transcription to share with students.  

  1. On the meeting controls, choose More actions  More options button.

  2. Select Start transcription.

  3. When you're done, choose More actions More options button, then select Stop transcription. Your meeting transcript will save to SharePoint.

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Join meetings with a screen reader

  1. Press Ctrl+4 to open to the Calendar  Meetings button view.

  2. Press the Tab key repeatedly until you find the meeting you want, and press Enter. This opens the meeting details view.

  3. Press the Tab key again until you hear "Join meeting," and press Enter.

  4. If you do not need to make changes to the video Video on icon  or audio Microphone on Teams meeting toolbar icon, press Enter.

  5. To change the video and audio before you join, press the Tab key until you hear "Enable video" or "Enable microphone," and then press the Spacebar to turn the option on or off.

  6. When you are finished, join the meeting by pressing Shift+Tab until you hear "Join the meeting." Then press the Spacebar.

    Note: Get more guidance on using a screen reader for virtual classes.

Turn on live captions 

Captions convert the class discussion into text that displays on the screen in real time and let's you know who is speaking. 

  1. Select More actions More options button.

  2. Select Turn on live captions.

  3. To stop, choose More actions  More options button and select Turn off live captions.

    Tip: Instruct everyone to speak clearly and slowly to get captioning that is more accurate.

alternate text

alternate text

Raise your hand and live reactions

Virtual hand raising and reaction emoji let you and your students give non-verbal cues.

1. Click Raise your hand Raise your hand on the meeting controls to signal you have a question or comment.

2. Choose an emoji to convey a feeling or response.

alternate text

Blur your background

A blurred background focuses attention on the speaker and what they are saying.

  1. Select More actions  More options button on the meeting controls.

  2. Choose Apply background effects Background settings. 

  3. Choose Blur, then Preview, and Apply and turn on video

    Note: To blur your background before class starts, join your meeting. On the pre-join screen, turn on your camera. Select Background filters Blur.

alternate text

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