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Marking a meeting or appointment private can hide some of the meeting details from others in your organization.

If you share and grant Read permissions to your calendar to another user, they will not be able to see the details of your private appointments. However, if you share and grant Delegate with access to view private items permissions, those delegates will be able to view details of your private appointments. By default, delegates do not have access to private items, but you can change this option when assigning Delegate permissions.

Sharing your folders and assigning permissions must be done explicitly. To share a folder, see Share an Outlook calendar with other people.

Important: Steps may be different between the new and classic Outlook for Windows. To determine which version of Outlook you're using, check if there's a File option in the menu (located above the ribbon). If there's no File option, follow the steps under the New Outlook tab. If File appears in the menu, select the tab for Classic Outlook.

  1. In the calendar, double-click to edit the event that you organized and want to make private.

  2. On the Event tab, select  The Private icon. Private.

    If you don't see The Private icon. Private, on the right end of the toolbar, select  More options > Private

  3. Save the appointment or send the meeting update. The details will be visible to only you and the meeting attendees. In calendar view, a lock symbol appears on the event to indicate it is private. 

  1. In the calendar, select the meeting or appointment you want to make private.

  2. In the Tags group, select Private. In calendar view, a lock symbol will appear on the event to indicate it is private.

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