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If you're unable to attend a meeting, you can select Follow as your response to help you stay informed of the meeting events. Following a meeting reminds the organizer to record the meeting and alert you to any follow-up items.

For meeting organizers, you'll receive email responses letting you know which of your attendees responded with Follow. See the section, Follow responses sent to the meeting organizer.

When attendees select to Follow a meeting

Attendees will only see the option to respond with Follow if a meeting has two or more participants and when the organizer has requested responses.

Screenshot showing option to Follow a meeting

All responses, including Follow responses are visible to everyone. This is what happens to each group when attendees select to Follow a meeting:

The organizer

Receives the Follow response 
This lets the organizer know an attendee can't attend the meeting, but they want to stay informed.

Reminder to record the Teams meeting
The organizer gets a reminder to record the meeting and take collaborative notes.

The attendee

Has access to recording and transcripts
The attendee can access the recording and meeting transcripts that were created for the meeting. For more details, see Meeting Recap with Outlook.

Calendar shows the time as free
Even though the attendee's calendar shows free, they'll still have access to the meeting and chat.

Note: Follow responses are only available in new Outlook for Windows and Outlook on the web. If the meeting organizer is using either of these versions of Outlook, they'll see your Follow response. However, if they're using classic Outlook on Windows, Outlook for Mac, or Outlook on Mobile, your meeting response will appear as Tentative.

For the meeting organizer

If you're the meeting organizer, a Follow response lets you know that an attendee can't attend the meeting, but that they're following it and therefore want to receive information about the meeting including any recordings or transcripts available. 

Screenshot showing email response that attendee is following the meeting

As the organizer, when you request responses and choose not to hide the attendee list, all Follow responses are also visible to other attendees.

At the beginning of your meeting, you'll be prompted to record it in Teams. All attendees, including those following the meeting will have access to the recording and any accompanying transcript through Meeting recap in Outlook and Teams.

  • Tip: For those meeting organizers using classic Outlook, Outlook on a Mac, Outlook Mobile, you'll receive email responses from attendees who choose to follow the meeting, however these attendees will show as tentatively accepted.

    Screenshot for organizers who are not using new Outlook which shows attendee has tentatively accepted the meeting

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