Use the Store collaboration SharePoint site template

First, follow instructions on how to add a site template to a new or existing SharePoint site.

Explore pre-populated site content, web parts, and pages and decide what site customizations you'll need to align with your organization's brand, voice, and overall business objective. 

Pre-populated site pages:

• Home page - Provides a landing place for viewers.

• Inventory list - Displays a list of all items in the store inventory along with additional inventory information.

• Documents - Easy access to shared documents. 

• Notebook - Connects to a shared OneNote.

• Pages - Stores site pages and page template content.

• Site content - Stores site pages and page template content.

• Recycle bin - Provides access to recently deleted content.

Once you've added the Store collaboration site template, it's time to customize it and make it your own. 

Show links to frequently used resources - Use the Quick links web part to display frequently used resources. Provide helpful information using images and text - Use the Text and Image web parts to provide helpful information and pictures.  Spotlight people of interest - Use the People web part to display profiles with access to contact and team information.  Highlight news for your organization - Use the News web part to show important and interesting stories.  Build anticipation for upcoming events - Use the Countdown timer web part to display a countdown to an event. Display upcoming events and important dates - Use the Events web part to create a list of events and dates to remember. Give access to shared documents - Use the Document library web part to provide access to documents and files.  Add pictures to your site - Use the Image web part to add pictures to your site.  Provide access to learning materials - Use the Quick links web part to create a list of learning materials. Draw attention to resources - Use the Call to action web part to highlight resources that are regularly used.

Customize your site's look, site navigation, web parts, and content to fit the needs of your viewers and of the organization. When making customizations, first ensure the site is in edit mode by selecting Edit in the top right of the site. As you work, you can Save as draft, or Republish changes to make edits visible to viewers.

1.   Show links to frequently used resources

1. Select the Quick Links web part and choose Edit web part .

2. Edit the link, title, icon, and description if needed.

3. To add a link, select + Add links.

See different layouts and learn more about editing the Quick Links web part.

2.   Provide helpful information using images and text

1. Select the Text web part.

2. Edit and format your text within the web part. 

3. Select the Image web part and choose Edit web part .

4. Select Change and select an image source. 

5. Once you've chosen your image, select Insert.  

Learn more about editing the Text and Image web parts.

3.   Spotlight people of interest

1. Select the People web part and choose Edit web part .

2. Enter a person's name or emailto find them in the organization's directory. 

3. Select the person's name to add them. 

Learn more about adding people profiles with the People web part.

4.   Highlight news for your organization

1. Select the News web part and choose Edit web part .

2. Choose the News Source, Layout, and Filter settings that suit the organization’s needs.

3. Under Organize, arrange posts under Select news to organize to suit your organization's needs.

Learn more about editing, filtering, and audience targeting using the News web part.

5.   Build anticipation for upcoming events

1. Select the Countdown web part and choose Edit web part .

2. Enter the date and time of your event and choose your options.

3. Add a call to action link and a background image to be displayed with the timer.

Learn more about adding a countdown timer by visiting the Countdown timer web part.   

6.   Display upcoming events and important dates

1. Select the Events web part and choose Edit web part .

2. Select the Source, Date range, and the Layout for events to be displayed.

3. Enter the maximum number of items that should be listed in this web part. 

Learn more about using the Events web part.

7.   Give access to shared documents

1. Select the Document library web part and choose Edit web part  .

2. Select a Document library to display.

3. To edit document library folders, labels, and content, navigate to the library in Site content, make your edits, and the updates will appear in the web part.

Learn more about editing the Document library web part.

8.   Add pictures to your site

1. Select the Image web part and choose Edit web part .

2. Then, select Change and select an image source.

3. Once you've chosen your image, select Insert.

Learn more about using the Image web part.

9.   Provide access to learning materials

1. Select the Quick links web part and choose Edit web part  .

2. Edit the link, title, icon, and descriptionif needed.

3. To add a link, select + Add links.

See different layouts and learn more about editing the Quick Links web part.

10.  Draw attention to resources

1. Select the Call to action web part and choose Edit web part .

2. Add a background image by clicking Change in the editing pane, selecting an image source, and selecting Insert after choosing an image.

3. Update the Button label and Button link to the navigation destination.

4. Adjust the alignment of the button label and link.

Learn more about using the Call to action web part.

Customize the look and site navigation

Before you share your site with others, put the finishing touches on your site by ensuring users can find the site, navigate through links and pages easily, and quickly access content on the site.

• Edit document libraries by updating the folder names and uploading resources.

• Edit and customize site navigation.

• Change the look of your site by customizing the theme, logo, header layouts, and the look of your site.

• Add or remove pages to this site or the site navigation to accommodate existing content.

• Choose to associate this site with a hub site within your organization, or add this site to an existing hub site navigation if needed.

Share your site with others after you've customized your site, reviewed it, and published the final draft. 

1. Select Settings and then Site Permissions.

2. Then select Invite people and then select Add members to group and then Add to grant full access to team site content, shared resources like the team Outlook calendar and editing rights to the site.

3. Then select Invite people and then Share site only and then Save to share the site but not shared resources or site editing rights.

Learn more about managing team site settings, site information and permissions.

After you create and launch your site, the next important phase is maintaining site content. Ensure you have a plan to keep content and web parts up to date. 

Site maintenance best practices:

• Plan for site maintenance - Establish a schedule to review the site content as often as needed to ensure content is still accurate and relevant.

• Regularly post news - Distribute the latest announcements, information, and status across the organization.  Learn how to add a News post on a team site or communication site, and show others who will be posting announcements how they can use SharePoint news.

• Check links and web parts - Keep links and web parts updated to ensure you are leveraging the full value of your site.

• Use analytics to improve engagement - View site usage by using the built-in usage data report to get information on popular content, site visits, and more.

• Periodically review your site settings - Once you've created a site in SharePoint, you can make changes to the settings, site information, and permissions for the site.