Printing and print preview in Visio

In Visio, you can print and preview files from the same location by clicking File and then Print (or pressing CTRL+P). Visio combines Print and Preview in the same window.

Tip: You can add the Print Preview or Print buttons to the Quick Access Toolbar in order to access them more quickly. For more information, see: Add commands to the Quick Access Toolbar.

  1. On the right, you’ll see a preview of your diagram or drawing. On the left, you'll see the Print button and the configurable Settings.

    To pan around the diagram page, click and drag the page. If your mouse has a scroll wheel, you can use it to zoom in and out.

    To switch pages in the preview window, use the page tool in the toolbar below the print preview window, on the left side. On the right side of the toolbar are tools for showing and hiding page breaks and for changing the zoom amount.

  2. To see each page, click the arrow at the bottom of the preview, and if the text is too small to read, use the zoom slider to adjust it.

    The page preview and zoom sliders in the Print and Print preview window

  3. Choose the number of copies you want.

  4. Look under Settings to choose other print options such as printing only certain pages, changing the page orientation, or printing two-sided.

  5. When you are ready, click Print.

  6. Click Back button to return to your document.

See also


For printer troubleshooting or driver information, see:

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