Use a screen reader to convert images into tables in the Office app

Use a screen reader to convert images into tables in the Office app

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use the Office app with VoiceOver, the built-in iOS screen reader, to take a picture of an item that shows data in a table format, and extract the table from the picture. You can open the extracted table in Excel for editing, copy the table, or have VoiceOver read the table contents to you. You'll also learn how to extract tables from a saved image.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Convert an image into a table

You can use the Office app with your phone camera to take a picture of a table, for example, on a whiteboard, and convert the image to a table that you can edit in Excel. Alternatively, you can copy the extracted table and paste it, for example, to an email message. You can also use an existing image, for example from Photos.

Note: To use the Office app to take a picture, you need to allow the app to access your camera. You can do this in the Office app settings.

Extract a table from an image and open the table in Excel

  1. In the Office app, tap near the bottom of the screen with four fingers. The focus moves to the navigation bar at the bottom of the screen.

  2. Swipe left or right until you hear "Actions," and double-tap the screen. The Actions menu opens.

  3. Swipe left until you hear "Image to table," and double-tap the screen. The camera mode activates.

  4. Do one of the following:

    • To take a picture with your device camera, point the camera toward the table you want to capture, swipe right until you hear "Capture," and double-tap the screen.

    • To select an existing picture, swipe right until you hear "Gallery," followed by the name of the picture you want, and double-tap the screen.

      If the picture is not in the gallery, swipe right until you hear "Choose photo from library," and double-tap the screen. The Photos app opens. Locate the picture and double-tap the screen to select it.

  5. You hear: "Top left corner." You can now crop the image if needed to only show the table in the image. Swipe right until you find the crop handle you want to use, then double-tap and hold the screen, and slide your finger to adjust the cropping area. You may need someone to help you with this step.

  6. Once you're done, swipe right until you hear "Done," and double-tap the screen. The Office app starts to process the image.

  7. Once the table has been extracted, you hear an audio cue and the number of columns and rows in the table. To read the contents of the table row by row, swipe right. You hear the contents of a cell and the position of the cell in the table.

  8. To open the table in Excel, swipe right until you hear "Open in Excel," and double-tap the screen. The table opens in Excel. You hear: "Formula content." You can now edit and save the table in an Excel file format.

    Notes: 

    • If you hear "Open anyway" instead of "Formula content," it means that the Office app has detected possible errors such as spelling errors in your table. To proceed without reviewing the table, double-tap the screen.

    • To review the possible errors in the table:

    1. Swipe right until you hear "Review," and double-tap the screen.

    2. The focus moves to the cell which contains the suspected error and you hear the current content in the cell. Use the on-screen keyboard to fix possible errors, and then swipe left until you hear "Done button," and double-tap the screen.

      If you find nothing to fix in the cell, swipe right until you reach the Ignore button, and double-tap the screen.

    3. The focus moves to the next cell with a possible error. Review the cell content and take action as instructed in the step above. Once you've completed the review, the table opens in Excel.

  9. Once you're done editing the table in Excel, tap the top of the screen with four fingers. You hear the name of the worksheet. Swipe right until you hear "Close file," and double-tap the screen.

  10. If you have a Microsoft 365 subscription and you're connected to OneDrive, the file is saved automatically. Otherwise, you're alerted to save your changes. To save the worksheet, for example to your phone, swipe right until you hear "Save ellipses," and double-tap the screen.

  11. The focus is in the File name text field. If you want to change the name of the worksheet, use the on-screen keyboard to type a new name, swipe right until you hear "Done," and double-tap the screen.

  12. Swipe left or right to find the location where you want to save the worksheet, and double-tap the screen. Swipe right until you hear "Save," and double-tap the screen. The file is saved and the focus returns to the Home tab.

Extract a table from an image and copy the table

  1. In the Office app, tap near the bottom of the screen with four fingers. The focus moves to the navigation bar at the bottom of the screen.

  2. Swipe left or right until you hear "Actions," and double-tap the screen. The Actions menu opens.

  3. Swipe left until you hear "Image to table," and double-tap the screen. The camera mode activates.

  4. Do one of the following:

    • To take a picture with your device camera, point the camera toward the table you want to capture, swipe right until you hear "Capture," and double-tap the screen.

    • To select an existing picture, swipe right until you hear "Gallery," followed by the name of the picture you want, and double-tap the screen.

      If the picture is not in the gallery, swipe right until you hear "Choose photo from library," and double-tap the screen. The Photos app opens. Locate the picture and double-tap the screen to select it.

  5. You hear: "Top left corner." You can now crop the image if needed to only show the table in the image. Swipe right until you find the crop handle you want to use, then double-tap and hold the screen, and slide your finger to adjust the cropping area. You may need someone to help you with this step.

  6. Once you're done, swipe right until you hear "Done," and double-tap the screen. The Office app starts to process the image.

  7. Once the table has been extracted, you hear an audio cue and the number of columns and rows in the table. To read the contents of the table row by row, swipe right. You hear the contents of a cell and the position of the cell in the table.

  8. To copy the table, swipe right until you hear "Copy text," and double-tap the screen. You hear: "Table copied." You can now paste and edit the table where you want to use it, for example, in an email message or a PowerPoint slide.

    Notes: 

    • If you hear "Copy anyway" instead of "Table copied", it means that the Office app has detected possible errors such as spelling errors in your table. To proceed without reviewing the table, double-tap the screen.

    • To review the possible errors in the table:

    1. Swipe right until you hear "Review," and double-tap the screen.

    2. The focus moves to the cell which contains the suspected error and you hear the current content in the cell. Use the on-screen keyboard to fix possible errors, and then swipe left until you hear "Done button," and double-tap the screen.

      If you find nothing to fix in the cell, swipe right until you reach the Ignore button, and double-tap the screen.

    3. The focus moves to the next cell with a possible error. Review the cell content and take action as instructed in the step above. Once you've completed the review, the table is copied.

  9. To exit the table view, swipe right until you hear "Close," and double-tap the screen. You hear: "Alert, discard table?" Swipe right until you hear "Yes," and double-tap the screen.

  10. The focus returns to the camera mode. You hear: "Cancel." To return to the Actions menu, double-tap the screen.

See also

Use a screen reader to convert images into text in the Office app

Use a screen reader to work with PDFs in the Office app

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Learn the layout of the Office app with a screen reader

Use a screen reader to explore and navigate the Office app

Use the Office app with TalkBack, the built-in Android screen reader, to take a picture of an item that shows data in a table format, and extract the table from the picture. You can open the extracted table in Excel for editing, copy the table, or have TalkBack read the table contents to you. You'll also learn how to extract tables from a saved image.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Convert an image into a table

You can use the Office app with your phone camera to take a picture of a table, for example, on a whiteboard, and convert the image to a table that you can edit in Excel. Alternatively, you can copy the extracted table and paste it, for example, to an email message. You can also use an existing image, for example from the Media, Photos, or Gallery app depending on your device.

Note: To use the Office app to take a picture, you need to allow the app to access your camera. You can do this in the Office app settings.

Extract a table from an image and open the table in Excel

  1. In the Office app, swipe down-then-up. The focus moves to the navigation bar at the bottom of the screen.

  2. Swipe left or right until you hear "Actions," and double-tap the screen. The Actions menu opens.

  3. Swipe left until you hear "Image to table," and double-tap the screen. The camera mode activates.

  4. Do one of the following:

    • To take a picture with your device camera, point the camera toward the table you want to capture, swipe right until you hear "Capture," and double-tap the screen.

    • To select an existing picture, swipe right until you hear "Gallery," followed by the name of the picture you want, and double-tap the screen.

      If the picture is not in the gallery, swipe right until you hear "Choose photo from library," and double-tap the screen. The app for your saved images opens. You may be prompted to allow the app to access your pictures. Locate the picture and double-tap the screen to select it.

  5. You hear: "Crop image." You can now crop the image if needed to only show the table in the image. Swipe right until you find the crop handle you want to use, then double-tap and hold the screen, and slide your finger to adjust the cropping area. You may need someone to help you with this step.

  6. Once you're done, swipe right until you hear "Confirm," and double-tap the screen. The Office app starts to process the image.

  7. Once the table has been extracted, you hear: "Table extracted from image." To read the contents of the table row by row, swipe right. You hear the contents of a cell and the position of the cell in the table.

  8. To open the table in Excel, swipe right until you hear "Open in Excel," and double-tap the screen. The table opens in Excel. You hear: "Book, editing." You can now edit the table in an Excel file format.

    Notes: 

    • If you hear "Alert icon" instead of "Book, editing, it means that the Office app has detected possible errors such as spelling errors in your table. To proceed without reviewing the table, swipe right until you hear "Open anyway," and double-tap the screen.

    • To review the possible errors in the table:

    1. Swipe right until you hear "Review all," and double-tap the screen.

    2. The focus moves to the cell which contains the suspected error and you hear the current content in the cell. Use the on-screen keyboard to fix the error, and then swipe left until you hear "Done button," and double-tap the screen.

      If there's nothing to fix in the cell, swipe right until you reach the Ignore button, and double-tap the screen.

    3. The focus moves to the next cell with a possible error. Review the cell content and take action as instructed in the step above. Once you've completed the review, the table opens in Excel.

  9. Once you're done editing the table in Excel, swipe down-then-left. If you have a Microsoft 365 subscription and you're connected to OneDrive, the file is saved automatically. Otherwise, you're alerted to save your changes.

  10. To save the worksheet, for example to your phone, swipe right until you hear "Save," and double-tap the screen. The focus moves to the file name text field. Double-tap the screen, and use the on-screen keyboard to change the name if needed.

  11. Swipe left until you find the location where you want to save the file, and double-tap the screen. Swipe right until you hear "Save," and double-tap the screen.

Extract a table from an image and copy the table

  1. In the Office app, swipe down-then-up. The focus moves to the navigation bar at the bottom of the screen.

  2. Swipe left or right until you hear "Actions," and double-tap the screen. The Actions menu opens.

  3. Swipe left until you hear "Image to table," and double-tap the screen. The camera mode activates.

  4. Do one of the following:

    • To take a picture with your device camera, point the camera toward the table you want to capture, swipe right until you hear "Capture," and double-tap the screen.

    • To select an existing picture, swipe right until you hear "Gallery," followed by the name of the picture you want, and double-tap the screen.

      If the picture is not in the gallery, swipe right until you hear "Choose photo from library," and double-tap the screen. The app for your saved images opens. You may be prompted to allow the app to access your pictures. Locate the picture and double-tap the screen to select it.

  5. You hear: "Crop image." You can now crop the image if needed to only show the table in the image. Swipe right until you find the crop handle you want to use, then double-tap and hold the screen, and slide your finger to adjust the cropping area. You may need someone to help you with this step.

  6. Once you're done, swipe right until you hear "Confirm," and double-tap the screen. The Office app starts to process the image.

  7. Once the table has been extracted, you hear: "Table extracted from image." To read the contents of the table row by row, swipe right. You hear the contents of a cell and the position of the cell in the table.

  8. To copy the table, swipe right until you hear "Copy table," and double-tap the screen. You hear: "Table copied." You can now paste and edit the table where you want to use it, for example, in an email message or a PowerPoint slide.

    Notes: 

    • If you hear "Alert icon" instead of "Table copied," it means that the Office app has detected possible errors such as spelling errors in your table. To proceed without reviewing the table, swipe right until you hear "Copy anyway," and double-tap the screen.

    • To review the possible errors in the table:

    1. Swipe right until you hear "Review all," and double-tap the screen.

    2. The focus moves to the cell which contains the suspected error and you hear the current content in the cell. Use the on-screen keyboard to fix the error, and then swipe left until you hear "Done button," and double-tap the screen.

      If there's nothing to fix in the cell, swipe right until you reach the Ignore button, and double-tap the screen.

    3. The focus moves to the next cell with a possible error. Review the cell content and take action as instructed in the step above. Once you've completed the review, the table is copied.

  9. To exit the table view, swipe down-then-left. You hear: "Alert, discard the table?" Swipe right until you hear "Yes," and double-tap the screen. The focus returns to the camera mode.

  10. To exit the camera mode and return to the Actions menu, swipe down-then-left.

See also

Use a screen reader to convert images into text in the Office app

Use a screen reader to work with PDFs in the Office app

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Learn the layout of the Office app with a screen reader

Use a screen reader to explore and navigate the Office app

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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