Inventory accidentally closed twice

TechKnowledge Content

Issue: 

What will happen if I accidentally close my Inventory module twice? 
 
Resolution: 
 
If you close Inventory twice you should restore a back up from before the second close was done and re-enter any information that was entered since the back up was made. If this is not possible, follow the appropriate instructions below: 
 
Method 1: No Inv transactions

If Inventory was closed twice but no transactions that involve inventory items (from Inventory, Sales Order, Invoicing or Purchase Order) have been entered and posted: 

 1. Your Item Sales information in the Current Year and Last Year Columns in the Item History Window (Cards | Inventory | History) will be wrong. The current year and last year fields will be all 0's. The current year should be 0's, but the last year fields should show the totals from the year you just closed. These fields will have to be edited manually. 

 2. Your Turnover Report, (Reports | Inventory | Analysis | Turnover Report), will be correct since the beginning balance for the new year is updated by the current on hand quantity. 

 
Method 2: Has Inv transactions
 
If Inventory was closed twice and transactions that involve inventory items (from Inventory | Sales Order | Invoicing, or Purchase Order) have been entered and posted after the first closing but before the second closing: 
 

 1. Your Item Sales information in the Current Year and Last Year Columns in the Item History Window (Cards | Inventory | History) will be wrong. The current year should be edited to show quantities and amounts that reflect transactions for the new year that have been posted. The last year fields should reflect the YTD amounts from the closed year. These fields will have to be edited manually. 

 2. Your Turnover Report, (Reports | Inventory | Analysis | Turnover Report), will be incorrect since the beginning balance used in the report calculations updates with the on hand quantity at the time the year is closed. Since transactions have been entered and posted for the new year, the on hand quantity does not reflect the year end quantity. 

 

 This article was TechKnowledge Document ID: 2366
Properties

Article ID: 855316 - Last Review: Feb 23, 2017 - Revision: 3

Microsoft Dynamics GP 10.0, Microsoft Dynamics GP 2010, Microsoft Dynamics GP 2013, Microsoft Dynamics GP 2015, Microsoft Dynamics GP 2016, Inventory, Inventory Control, Inventory, Inventory Control

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