Actions in the Office app for iOS

Note: The Office app for iOS is currently available for iPhone only. Support for iPad will be added at a later time.

Using Actions

In the Office app for iOS, tap Actions, and then tap any of the following options:

Image to Text

To extract text from a picture and use it elsewhere, do the following:

  1. With the camera, take a picture, or select a picture from your photo album.

  2. If necessary, crop the picture so that only the text is shown in it, and then tap Done.

  3. When the text is converted, tap Copy, and then paste the text where you want to use it.

  4. To finish, do one of the following:

    • Tap Share to select an app or service in which to share the text.

    • Tap X to close the session.

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Image to Table

To extract a table of information from a picture and use it in Excel, do the following:

  1. With the camera, take a picture, or select a picture from your photo album.

  2. If necessary, crop the picture so that only the table is shown in it, and then tap Done.

  3. Tap Open and check for any errors that may have occurred during the conversion.

    Conversion errors will be marked with the message “Items need your review.”

  4. Tap Review to review the errors, or tap Open anyway to continue without reviewing.

    The converted table is opened in Excel.

Note: Tap the triple dot button in the upper right corner to change where the file is saved.

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Sign a PDF

To add your signature to a PDF file, do the following:

  1. Open a PDF file from your iPhone or your OneDrive account.

  2. Tap where you want to sign.

    Tip: If this is your first time signing a PDF, create a signature, tap Store Signature, and then tap Done.

  3. If you want to sign at other places in the document, tap Sign at other places, and then tap your signature.

  4. Tap wherever else you want to add your signature.

Note: To delete a signature, tap where it appears, and then tap the Recycle Bin button.

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Scan to PDF

To scan pictures into a PDF file, do the following:

  1. With the camera, take a picture, or select a picture from your photo album, and then tap Done.

  2. To save the file, tap Edit, tap the triple dot button, and then tap Save.

  3. Enter a file name, and then tap Save.

  4. If you want to change the location of the file, tap Places, and then save the PDF file to the location of your choice.

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Pictures to PDF

To create a PDF file from a selection of pictures, do the following:

  1. Select one or more pictures, and then tap Next.

  2. To complete the conversion, tap Done.

  3. To share the PDF file with others, tap Share.

  4. To save the file, tap Edit, tap the triple dot button, and then tap Save.

  5. Enter a file name, and then tap Save.

  6. If you want to change the location of the file, tap Places, and then save the PDF file to the location of your choice.

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Document to PDF

To convert a document into a PDF file, do the following:

  1. From your OneDrive account or your iPhone storage, choose a Word document to be converted to a PDF file.

  2. To save the file after the conversion has finished, tap Edit, tap the triple dot button, and then tap Save.

  3. Enter a file name, and then tap Save.

  4. If you want to change the location of the file, tap Places, and then save the PDF file to the location of your choice.

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Scan QR Code

To scan a QR code to open files or links, do the following:

  1. Point the camera toward any QR code (for example, on a web page or on a business card) and hold your iPhone steady during the scan.

  2. When the link is recognized, tap either Copy, Open, or Note.

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