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When you want to display a list of values that users can choose from, add a list box to your worksheet.

Sample list box

  1. Create a list of items that you want to displayed in your list box like in this picture.

    value list for use in combo box
  2. Click Developer > Insert.

    Note: If the Developer tab isn't visible, click File > Options > Customize Ribbon. In the Main Tabs list, check the Developer box, and then click OK.

  3. Under Form Controls, click List box (Form Control).

    the list box form control button
  4. Click the cell where you want to create the list box.

  5. Click Properties > Control and set the required properties:

    Proprties for the list box control.

    • In the Input range box, type the range of cells containing the values list.

      Note: If you want more items displayed in the list box, you can change the font size of text in the list.

    • In the Cell link box, type a cell reference.

      Tip: The cell you choose will have a number associated with the item selected in your list box, and you can use that number in a formula to return the actual item from the input range.

    • Under Selection type, pick a Single and click OK.

      Note:  If you want to use Multi or Extend, consider using an ActiveX list box control.

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