Add captions and subtitles to your presentation

Make your presentation more inclusive to people who are deaf or hard-of-hearing by adding captions and subtitles to videos. When you are presenting, you can also turn on live captions and subtitles so that everyone can follow what you are saying. When your slides are accessible, you unlock your content to everyone and people with differing abilities can read and use your slides. 

1. To add captions and subtitles to an embedded video, select the desired video.

2. On the Accessibility ribbon tab, select the Edit Captions button.

3. The Captions pane opens where you can generate captions using speech recognition, translate captions, edit captions, reorder and remove captions tracks, and more. For more information, see Add closed captions or subtitles to media in PowerPoint. 

4. To add captions to an online video, see PowerPoint: Add captions to an online video.

5. When you present, turn on Live Captions and Subtitles. Select the Always Use Subtitles button (Simplified Ribbon) or Use Subtitles (Classic Ribbon) checkbox on the Accessibility ribbon tab. PowerPoint will use the microphone to listen to you speak and use an AI powered service to convert the speech into captions that are displayed on the screen as you present. PowerPoint supports 18 spoken languages and 60+ caption languages. For more information, see Present with real-time, automatic captions or subtitles in PowerPoint.