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Outlook lets you create additional folders to help you organize your messages, contacts, tasks, and notes. For example, you can create a folder for personal e-mail messages that you keep separate from your work messages.

Important: If you create a new folder under a Microsoft Exchange account folder, the new folder will also sync with the Exchange server.

  1. In the navigation pane, click Mail  Mail view button, Contacts  Contacts view button, Tasks  Tasks view button, or Notes  Notes view button.

  2. In the navigation pane, select the folder under which the new folder will be saved.

  3. On the Organize tab, click New Folder.

    Organize tab, New Folder

  4. In the navigation pane, type a name for the new folder.


    • As an alternative to having multiple folders, you can organize your items with categories. Not only are categorized events displayed in different colors in the item list, category filters let you show events, contacts, tasks, and notes only in the categories that you want.

    • The above procedure explains how to create a subfolder of an existing folder. To create a folder on the same level in the hierarchy, select a folder, and then press SHIFT + OPTION + COMMAND+ N .

    • To delete a folder that you create, click the folder in the navigation pane, and then on the Edit menu, click Delete.

See also

Outlook for Mac 2011 Help

Share a folder in an Exchange account

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