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You can add or change your profile photo in Microsoft 365 from, or while using Microsoft 365 applications on your computer or in a browser on your phone. Your photo will appear everywhere there's a profile photo circle in Microsoft 365.

To add your profile photo to Microsoft 365 for business 

  1. Find a photo you want to use and store it on your computer, OneDrive, or other location you can get to. The photo needs to be smaller than 4 MB and can be a .png, jpg, or .gif file.

  2. Sign in to Microsoft 365 with your work or school account at

  3. Select the circle in the upper right hand corner of the page that shows your initials or an icon of a person.  

    Section of the header with the default photo image

  4. In the My accounts pane, select the circle that shows your initials or an icon of a person. Change your photo in the pop-up that appears.

My account pane with a photo circle showing a hover state with camera icon
Screen with an option to change your profile photo

Note: If you or your IT administrator have already added a profile photo, it will appear in the circle. You can keep that photo, or follow the instructions to change it.

Admins: How to add photos on behalf of users

If you're a Microsoft 365 admin, you can use the Exchange admin center or Windows PowerShell to add photos on behalf of users.

Use the Exchange admin center

  1. Go to the Microsoft 365 admin center, and then open the Exchange admin center.

    Choose the Exchange admin center.

  2. Choose your own profile photo, and then choose Another user.

    Choose your own picture, then choose Another user.

  3. Select the user you want to update, and then choose OK.

  4. Under Account, choose Edit information.

    Choose Edit information.

  5. Choose Change.

    Choose Change to browse to the photo you want to upload.

  6. Browse to the photo you want to upload, select it, and then choose Save.

    The user's picture.

Use Windows PowerShell

  • You can also use the Set-UserPhoto  PowerShell cmdlet to change a user's photo. For example:

    Set-UserPhoto "username" -PictureData ([System.IO.File]::ReadAllBytes("C:\Users\Administrator\Desktop\photo.jpg"))

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