Related topics
×
Sign in with Microsoft
Sign in or create an account.
Hello,
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

Similar to having an assistant that helps you manage your incoming paper mail, another person, known as a delegate, can receive and respond to email messages and meeting requests and responses on your behalf. You can also grant the delegate additional permissions to read, create, or change items in your Outlook mailbox.

Note: Delegate access is only available if you're using a work or school account in Microsoft 365 or with Exchange Online.

What does Delegate Access do?

Delegate Access goes beyond just sharing access to your folders. Delegates are granted additional permissions, such as creating email messages or responding to meeting requests on your behalf. 

As the person granting permission, you determine the level of access that the delegate has to your calendar or mail folders. You can grant a delegate permission to read items in your folders or permission to read, create, change, and delete items.

By default, when you add a delegate, the delegate has full access to your Calendar (and in some cases your Tasks folders).

The delegate can also respond to meeting requests on your behalf, or if you need to grant send as permissions, you can contact your IT admin and request that. Send as permissions can only be set by your organization's admin. If you're an admin, see Give mailbox permissions to another Microsoft 365 user - Admin help.

What are the delegate permission levels?

  • Reviewer: With this permission, the delegate can read items in your folders.

  • Author: With this permission, the delegate can read and create items, and change and delete items that they create. For example, a delegate can create meeting requests directly in your Calendar folder and then send the item on your behalf.

  • Editor: With this permission, the delegate can do everything that an Author has permission to do and additionally can change and delete the items that you created.

Related articles

Share and access a calendar with edit or delegate permissions in Outlook

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×