About delegates: Allow someone to manage your mail and calendar

What does Delegate Access do?

Delegate Access goes beyond just sharing access to your folders. Delegates are granted additional permissions, such as creating email messages or responding to meeting requests on your behalf. 

As the person granting permission, you determine the level of access that the delegate has to your calendar or mail folders. You can grant a delegate permission to read items in your folders or permission to read, create, change, and delete items.

By default, when you add a delegate, the delegate has full access to your Calendar (and in some cases your Tasks folders).

The delegate can also respond to meeting requests on your behalf, or if you need to grant send as permissions, you can contact your IT admin and request that. Send as permissions can only be set by your organization's admin. If you're an admin, see Give mailbox permissions to another Microsoft 365 user - Admin help.

What are the delegate permission levels?

• Reviewer: With this permission, the delegate can read items in your folders.

• Author: With this permission, the delegate can read and create items, and change and delete items that they create. For example, a delegate can create meeting requests directly in your Calendar folder and then send the item on your behalf.

• Editor: With this permission, the delegate can do everything that an Author has permission to do and additionally can change and delete the items that you created.

Related articles

Share and access a calendar with edit or delegate permissions in Outlook