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You can send an Access object through email in a variety of formats. For example, you can email a report to a user as a PDF file or a query to a distribution list as an Excel workbook.

Send Object As dialog box


  1. Do one of the following:

    • Select the object in the navigation pane.

    • Open an object and make sure it is the currently opened object. In this case, you can also select some content, such as a few rows in a datasheet.

  2. Select External Data > Email.

    The Send Object As dialog box appears.

  3. Under Select output format, select one of the available formats.

  4. Under Output, select All or Selection:

    • If you selected some content in step 1, the default option is Selection, but you can still select All.

    • If you didn’t select some content, these options are dimmed and not available. All the content is sent.

  5. Select OK.

    Outlook opens a new message with the object attached in the format you selected.

  6. In the message, do the following:

    • On the To line, Cc line, , and Bcc line, enter an email alias, aliases separated by a semicolon, or distribution list.

    • In the message body, enter text.

  7. When you are done, select Send.

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