Note: This feature is being rolled out gradually to some users. This means that you may not yet see this feature or it may look different than what is described in this article.
If you use the SharePoint news feature, you know that you can keep your team in the loop as well as engage them with important or interesting news stories on your site.
You may also know about the news digest feature where you can manually curate posts to send to users in email.
Now there's a new way for users to catch up with the latest news in your organization without anyone having to curate a news digest. The SharePoint auto-news digest feature sends an automated email to users about the latest news posts that are relevant to them, but that they may not have viewed yet.
This is a great way for users to catch up on news that they may have otherwise missed. Here's what the email looks like:
To open a news post, a user can click on the news post right from the email to open it in a browser window.
What news is sent and when?
Only published news posts that are relevant to the user, and that the user has not viewed yet, are sent in the digest.
Users will only receive news posts in their digest that they have access to, so rest assured that users won't see news posts that they don't have permission for.
The maximum number of news posts that will be shown in the news digest is ten.
Not more than one email digest is sent per week. If there are no news items that are relevant to the user, a news digest will not be sent.
How is relevant news determined?
Using the power of Microsoft Graph, the following criteria is used to determine when news is relevant for a user:
When someone in the user's direct management chain publishes a news post
When someone a user works closely with publishes a news post
When a news post is published to a site that the user follows
How to unsubscribe from auto-news digest
To unsubscribe from the auto-news digest emails, users can select the unsubscribe link at the bottom of the email.
Frequently asked questions
Can I remove sites from the auto-news digest?
We are working on adding this functionality.
Can I apply branding to the email?
We are working on adding branding capabilities.
Can I remove this feature from my organization?
We are working on adding the ability to remove this functionality from organizations.