Actions make it easier for you to complete common tasks from within your Office documents. For example, you might want to send an email message to a contact from your address book who is mentioned by name in a Word document. You can use an action to do that.
Choose the actions you want to use
-
To activate an action, on the File tab, click Options, and then click Proofing.
-
At the top of the Options box, click AutoCorrect Options, and click the Actions tab.
-
If you haven't already, check the Enable additional actions in the right-click menu box.
-
Under Available Actions, put a check mark next to each action you want your Office document to recognize, and then click OK.
-
To activate an action, on the File tab, click Options, and then click Mail.
-
At the top of the Options dialog box, click Editor Options.
-
In the Editor Options dialog box, click AutoCorrect Options.
-
Click the Actions tab in the AutoCorrect dialog box.
-
If you haven't already, check the Enable additional actions in the right-click menu box.
Use actions as you work
As you work in your document, you can right-click the segment or value that serves as a trigger for the action. For example, as illustrated below, you can right-click an instance of .5 inch, point to Additional Actions, and a pop-up list of measurement options appears so you convert the measure to metric units.
Available actions
The following are actions that are built into Office:
-
Address (English): Support for Smart Tags in earlier versions of Office prior to Office 2010 only.
-
Date (XML): Allows you to schedule a meeting or see the contents of your Outlook calendar on a given date.
-
Financial Symbol (XML): Allows you to see information about a stock symbol.
-
Instant Messaging Contacts (English): Allows you to send an instant message to someone from within your Office document.
-
Measurement Converter: If your document originated in another country, you can insert this action to help you convert inches to centimeters on the fly.
-
Person Name (English): Allows you to see the Outlook contact information associated with a name.
-
Place (XML): Support for Smart Tags in earlier versions of Office prior to Office 2010.
-
Telephone Number (XML): Support for Smart Tags in earlier versions of Office prior to Office 2010.
-
Time (XML): Support for Smart Tags in earlier versions of Office prior to Office 2010.
