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Change the look of your mailbox in and the new Outlook on the web

You can quickly change the appearance of the message list and reading pane in Outlook so it looks and behaves the way you want.


Change how your email is sorted

  1. At the top of the message list, select Filter.

    Screenshot of the Filter button

  2. Select Sort by and choose how you want to sort your email.

Open the Settings pane

To find the most frequently used Mail settings, select Settings Settings  at the top of the page. 

To change settings not included in the Settings pane, select View all Outlook settings at the bottom of the Settings pane.

Screenshot of Settings button


Under Theme, choose from one of the themes displayed. You can also select View all to choose from more options.

Theme selection

Dark mode

Dark mode switches the color scheme from a light background to a dark one. Turning on dark mode can reduce eye strain in low-light environments.

To learn more about dark mode, see Dark mode in and Outlook on the web.

Focused Inbox

When Focused Inbox is on, Outlook automatically sorts messages in your Inbox into Focused and Other tabs to help you focus on what matters most. If you prefer to see all your email messages in one place instead of having them sorted into Focused and Other, select the toggle to turn it off.

Note: Focused Inbox applies only to your Inbox. It doesn't sort messages in other folders.

Desktop notifications

Desktop notifications let you know when you've received a new message or have an upcoming calendar event, even when your browser window is minimized. You might need to enable notifications in your browser to use desktop notifications in Outlook.

Display density

Display density lets you adjust the spacing between messages in your message list. Choose Full to view sender images, attachment previews, and message preview text (sender, subject, and part of the first line of text). Medium shows only message preview text with some spacing between messages, and Compact shows only message preview text with minimal spacing between messages.

Screenshot of display density control

Conversation view

Conversation view groups your messages by conversation. You can view conversations with the Newest messages on top or Newest messages on bottom. If you prefer, you can turn Conversation view Off.

Conversation view settings

Reading pane

You can configure the Reading pane by selecting Show on the right or Show on the bottom. If you don't want to use the reading pane, select Hide.

Reading pane settings

See more settings

To find other ways to personalize your or Outlook on the web experience, scroll to the bottom of the Settings pane and select View all Outlook settings.

Still need help?

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Get help with Outlook on the web

To get support in, click here or select Help on the menu bar and enter your query. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes.

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See Also

Change font size and appearance of email in

Create and add an email signature in

Change your profile photo or name in

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