Sign in with Microsoft
Sign in or create an account.
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

When you start Outlook to check your e-mail, are you looking specifically for messages sent only to you? You can easily find them at a glance by color-coding messages addressed only to you. This helps you to prioritize those messages over those you receive from distribution lists or where you are addressed on the Cc or Bcc lines of messages.

Color messages sent only to you

  1. From any email folder, select View > View Settings > Conditional Formatting.

    Select View, then Current View, then Conditional Formatting.
  2. In the Conditional Formatting dialog box, click Add.

    Select Conditional Formatting.
  3. Type a name for your rule name in the Name box, and then click Condition.

    Select Add to create a new conditional formatting rule.
  4. Select the Where I am check box, and then select either the only person on the To line, on the To line with other people, or on the CC line with other people from the drop-down list.
    Note: If you want to color code messages sent to someone else, click the Sent To... button and select a person from your Contacts folder or type in their email address.

  5. Click OK.

  6. In the Conditional Formatting dialog box, click Font.

  7. Select how the messages that correspond to the condition will appear. For example, under Color, select Red from the drop-down list.

  8. Click OK, and then click OK again.

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!