Copy a Visio drawing to Word, PowerPoint, or Excel

When you add or copy a Visio drawing to a Word document, PowerPoint presentation, or an Excel workbook, you are embedding an editable copy of that Visio file. After it's embedded, you may make changes to it, if needed: Just double-click the drawing. It will open in a pop-up Visio window where you can make your edits.

Copy a Visio drawing to a Word document

  1. In Visio, open the file you want to appear in the Word document.

  2. Make sure nothing is selected, and then, on the Home tab, click Copy or press Ctrl+C.

  3. In Word, click where you want the Visio drawing to appear and then click Paste or press Ctrl+V.

  4. By default, the drawing opens to the first page. Double-click the drawing to open it in your Visio application. Tab to the page you want to display and then close Visio. Word now displays your chosen page.

Copy a Visio drawing to PowerPoint or Excel

  1. In Visio, open the file you want to appear in PowerPoint or Excel, and tab to open the page you want to display.

  2. Make sure nothing is selected, and then, on the Home tab, click Copy or press Ctrl+C.

  3. Open your Excel or PowerPoint file where you want the Visio drawing to appear.

  4. On the Home tab, click PastePaste Special, and then select Microsoft Visio Drawing Object.

  5. The drawing is inserted. To make changes to the drawing, double-click it to open it. 

    The drawing opens in a pop-up Visio window. 

  6. Make any changes you want. When you're done, click anywhere outside the pop-up window to close it and save your changes. 

You can copy a diagram (or part of one) in Visio for the web and then paste it into Word, OneNote, PowerPoint, or Excel. You can paste into any of those desktop apps or their counterpart web-based apps. 

The diagram is pasted as a simple image file that doesn't contain any underlying Visio data. It's just a picture.  

Copy and paste a diagram

  1. Select the diagram you want to copy:

    Click and drag to to enclose and select the entire diagram.

    Or press and hold Ctrl while you click to multi-select specific parts of the diagram.

  2. Press Ctrl+C (Or right-click and select Copy).

  3. Switch to the Office document where you want to insert the image.

  4. Press Ctrl+V.

Copy a diagram without having to select it first

Here's a shortcut for step 1 above when you want to select everything on a page: 

  • Don't select the diagram. With nothing selected, right-click the page and select Copy.

Supported web browsers

Supported web browsers

Unsupported web browsers

Microsoft Edge

Google Chrome

Mozilla Firefox

Internet Explorer


See Also

Copy a Visio page to another Visio drawing

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