Create a meeting in Microsoft Teams (free)

1. There are multiple ways to create an instant meeting:

   • From your Chat tab, tap Meet   at the top of the list.

   • Tap your profile picture, tap Calendar, then tap Meet     at the top of the screen.

2. You can tap Edit to change the name of the meeting. 

3. Tap Share meeting invite to share your meeting link via SMS and more.

4. Tap Copy meeting link to copy the meeting invite link to your clipboard.

5. Tap Meeting options   to configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selections, tap Save.

6. Tap Start meeting to begin. Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

7. Set your audio and video options. You can Add participants or Share the meeting invite for people to join.

1. Tap your profile picture, tap Calendar, then tap the plus at the bottom of the screen.

2. Give your meeting a name in the Title field.

3. You can Add participants to your meeting by entering their name or email. You can also find participants by phone number if they are Teams users.

4. You can set the meeting for All day or use the Start and End fields to schedule your meeting. You can also set the meeting to repeat, set a location, or add a Description.

5. Tap Done to schedule your meeting.

6. Your meeting appears on your Calendar.

   • Tap the meeting, then tap Share meeting invite to share your meeting link via SMS, Skype, and more.

   • You can configure the meeting's privacy options multiple ways. Tap the meeting, then tap Meeting options or join the meeting and tap Show participants > Meeting options. Then set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, tap Save.

7. Tap the meeting in your Calendar, then tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as host.

In the meeting, you can select the following:

• Chat to display the meeting chat.

• Meeting participants where you can add members from your contacts and manage the lobby.

  •  Add People where you view participants and people to the meeting.

  •  Meeting option use the lobby option if you don't want participants to join the meeting before it starts.

• Enable/disable your camera.

• Mute/unmute your microphone.

• Change your audio options to Device, Speaker, or Audio off.

• Tap More  to bring up more call options:

  • Raise your hand in the call or send a reaction.

  • Chat to display the meeting chat.

  • People where you can view meeting participants or add people to the meeting.

  • Share photos, videos, or your device screen.

  •  Views to show the current call layout.

  •  Background effects.

  • Turn off incoming video.

  • Put yourself on hold.

  • Turn on live captions.

  •  Don't show chat bubbles.

Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

1. There are multiple ways to create an instant meeting:

   • Open Microsoft Teams (free). From your Chat tab, select Meet now  at the top of the list.

   • Open Microsoft Teams (free). Select the Calendar tab, select Meet now at the top of the screen.

     Tip: For Chat in Windows 11, select the Open Teams  button.

2. Enter a name for the meeting.
   
   

3. Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.

4. After you select Get a link to share, you can configure the meeting's privacy options. 

   • Select Configure meetings options, then a new tab opens in your default browser where you can set Who can bypass the lobby and Who can present options in the dropdown menu. Make your selections, then Save.

   • You can configure the privacy options anytime during the meeting.

5. You can generate a link to share, select Share via email.

6. Select Start meeting to begin. 

   • Invite people to join. Search for people to invite to your meeting.

   • Copy meeting link or Share via default email. 

7. Set your audio and video option. Learn more about how to customize your background in the pre-join screen.

1. Open Microsoft Teams (free).

   Tip: For Chat in Windows 11, select the Open Teams  button.

2. From the Calendar tab, select New Meeting at the top of the screen.

3. Give your meeting a name in the Add title field.

4. Enter a name, email, or phone number to add participants to your meeting.

5. You can do the following:

   • Fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.

   • Configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu.

6. Select Save to schedule your meeting.

7. After you save the meeting, participants receive an invite with the name of the meeting, the organizer, start and end time, whether its's a reoccurring meeting (not available for SMS), location, and a link to join the meeting.

   • Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat.

   • Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option.

   • Now you're ready to Join a meeting in Microsoft Teams (free).

In the meeting, you can select the following:

•  Enable/disable your Camera.

• Mute/unmute your Mic.

•  Raise to raise your hand in the call.

• React to send a reaction to the call.

• Share your screen. When selecting which screen you want to share, you'll also have the option to Include computer sound.

•  Chat to display the meeting chat.

•  People where you can view meeting participants or add people to the meeting.

• Select   View to change your view layout.

  • Gallery at top

  •  Speaker

  •  Share a virtual space with others in Together mode (Preview).

  •  View up to 49 videos at once in the Large gallery.

  •  Enlarge shared content and hide the gallery with Focus on content.

  • Prioritize video

  • More options

    •  Gallery at top

    • Turn off incoming video.

    • Hide me

    •  View the call in Full screen.

• Select   More to bring up more actions for your call.

  •  Select Meeting info to show the meeting's title, copy the meeting link, and more.

  •  Apply background effects, like blurring or changing your background.

  •  Language and speech where you can   Turn on live captions.

  • Select   Settings to manage your device and preferences.

    •  Access your Device settings to check your Audio and Video.

    •  Open the Meeting options to control who can bypass the lobby or present content.

    •  Choose your Accessibility options.

    •  Don't show chat bubbles.

Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

1. There are multiple ways to create an instant meeting:

   • From your Chat tab, select New Meeting   at the top of the list.

   • Select the Calendar tab, click Meet now  at the top of the screen, and then select Create a meeting.

2. Enter a name for the meeting.
   
   

3. Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.

4. Select Start meeting to begin.

   • Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

5. Set your audio and video options, and then select Join now.

1. From the Calendar tab, select the New Meeting button at the top of the screen.

2. Give your meeting a name in the Add title field.

3. Enter a name, email, or phone number to add participants to your meeting.

4. You can fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details

5. Select Save to schedule your meeting.

6. After you save the meeting, all participants receive an invite with the name of the meeting, the organizer, start and end time, whether its's a reoccurring meeting, and a link to join the meeting.

   • Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat.

   • Now you're ready to Join a meeting in Microsoft Teams (free).

In the meeting, you can select the following:

•  Enable/disable your Camera.

• Mute/unmute your Mic.

•  Raise to raise your hand in the call.

• React to send a reaction to the call.

• Share your screen. When selecting which screen you want to share, you'll also have the option to Include computer sound.

•  Chat to display the meeting chat.

•  People where you can view meeting participants or add people to the meeting.

• Select   View to change your view layout.

  • Gallery at top

  •  Speaker

  • Share a virtual space with others in Together mode (Preview).

  •  View up to 49 videos at once in the Large gallery.

  •  Enlarge shared content and hide the gallery with Focus on content.

  • Prioritize video

  • More options

    •  Gallery at top

    • Turn off incoming video.

    • Hide me

    •  View the call in Full screen.

• Select   More to bring up more actions for your call.

  •  Select Meeting info to show the meeting's title, copy the meeting link, and more.

  •  Apply background effects, like blurring or changing your background.

  •  Language and speech where you can   Turn on live captions.

  • Select   Settings to manage your device and preferences.

    •  Access your Device settings to check your Audio and Video.

    •  Open the Meeting options to control who can bypass the lobby or present content.

    •  Choose your Accessibility options.

    •  Allow notifications.

Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

1. There are multiple ways to create an instant meeting:

   • From your Chat tab, select New Meeting  above your chat list.

   • Select the Calendar tab, select Meet now  at the top of the screen, and then click Create a meeting.

2. Enter a name for the meeting.
   
   

3. Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.

4. After you select Get a link to share, you can configure the meetings' privacy options.

   • Select Configure meetings options, then a new tab opens in your default browser where you can set Who can bypass the lobby and Who can present options in the dropdown menu. Make your selection, then Save.

   • You can configure the privacy options anytime during the meeting.

5. Your browser asks permission to use your recording device, and you must grant access if you wish speak in the meeting. You will have the option to disable sound for the meeting.

6. Select Start meeting. You can set your audio and video options, then select Join now.

7. You can Copy Meeting link to generate a link to share, Share via Outlook Calendar, Share via Google Calendar, or Share via default email in Microsoft Teams (free) for Windows 11. 

   Note: You can configure the meeting's privacy options anytime during the meeting. Select More actions  > Settings   > Meeting options . Then you can set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, then Save.

1. From the Calendar tab, select the New Meeting button at the top of the screen.

2. Give your meeting a name in the Add title field.

3. Enter a name, email, or phone number to add participants to your meeting.

4. You can fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.

5. Select Send to schedule your meeting.

6. You can choose Copy link  to copy your meeting invite link and share, or you can use Google Calendar to create and send the meeting through Google Calendar. Your meeting will appear on your calendar.

7. After you save the meeting, all participants receive an invite with the name of the meeting, the organizer, start and end time, whether its's a reoccurring meeting, and a link to join the meeting.

• Participants can start a conversation in the meeting chat before it starts. SMS participants can reply within the SMS and the message posts in the meeting chat.

• Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option.

• Now you're ready to Join a meeting in Microsoft Teams (free).

In the meeting, you can select the following:

• Enable/disable your camera.

• Mute/unmute your microphone.

• Share your desktop.

• More actions to bring up your call options.

  • Access your Device settings to check your audio and video devices.

  •  Meeting info shows the meeting's title, copy the meeting link, and more.

  •  Turn on live captions.

  •  Open the Meeting options to control who can bypass the lobby or present content.

  • Change your view.

  • End the meeting.

  • Turn off incoming video.

• Raise hand to raise your hand in the call.

• Show conversation to display the meeting chat.

• Show participants to view or add participants from your contacts.

Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.