Create an automated workflow for Microsoft Forms

Create an automated workflow for Microsoft Forms

With Microsoft Power Automate, you can create a flow for Microsoft Forms that performs one or more tasks automatically after it's triggered by an event.

In the following scenario, you're putting together an event, but need to gauge who plans to join online versus attend in person. You can create a survey, then use Power Automate to automatically send online meeting invitations for people who need to join remotely versus other details for those attending in person.

  1. Go to https://flow.microsoft.com.

  2. Select Add button Create, and then Automated Flow.

    Create an automated flow with Power Automate

  3. Under Flow name, give your flow a name or one will be generated for you.

    Choose your flow's trigger in Power Automate

  4. In the search box under Choose your flow's trigger, type forms.

  5. In the search results, select When a new response is submitted, and then select Create.

  6. Under Form id, click in the search box to see a list of the forms you've created. Select the name of the form you want to use.

    Choose a form for your trigger in Power Automate

  7. Select Add button New step.

  8. In the search box under Choose an action, type forms.

    Choose get response details for your form as an action in Power Automate

  9. In the Actions tab, select Get response details.

  10. Under Form id, click in the search box to see a list of the forms you've created. Again, select the name of the form you want to use.

  11. Under Response id, click in the search box, and then select Response Id.

  12. Select Add button New step.

  13. Click in the Search connectors and actions search box under Choose an action, and then select Condition in the Actions tab.

    Choose condition as an action in Power Automate

  14. Click in the Choose a value search box, and then select the question you want to use to decide what kind of email to send. In this particular example, we'll select Will you join this event in person?

  15. In the dropdown list next to Will you join this event in person?, select is equal to.

  16. In the Choose a value search box next to is equal to, type Yes.

  17. In the next If yes section, select Add an action.

  18. Click in the Search connectors and actions search box under Choose an action, and then type email.

    Choose send an email notification as an action in Power Automate

  19. Select Send an email (V2).

  20. Click in the To field and select Responders' Email.

    Add people, a subject line, and body of text in your email as an action in Power Automate

  21. Add a Subject line and text for the Body of your email.

  22. In the next If no section, select Add an action. Follow the same instructions in steps 16 through 19.

  23. Click Save.

If you want to test your automated flow, select Test in the upper right corner of your page.

See Also

Get started with Power Automate

Create a flow from a template in Power Automate

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