Create an email signature

1. On the File tab in Word, get a pre-designed template by selecting New and typing signature into the Search field. Select Create to download.

2. After you've edited the signature in Word, hover over the signature, select the  four-headed arrow and press Ctrl+C to copy the signature.

3. Open the Outlook desktop app, select File and choose Options.

4. Select Mail and choose Signatures, give your signature a name, and select OK.

5. Press Ctrl+V to paste the signature into the signature block, and select OK.

Tip: If your signature doesn't look correct, right-click and choose  Keep original table formatting,  Keep source formatting or  Picture under Paste Options when you paste.

To create an email signature that you can paste into the signature block in Outlook, download and customize a pre-designed email signature template.

1. After you've made your edits to one of the signatures in the Word template, hover over the signature and select the four-headed arrow. This will select all the elements in the signature.

2. Press Ctrl+C to copy the signature.

3. Open Outlook.com, select  Settings in the upper right.

4. Select Mail, choose Compose and reply, press Ctrl+V to paste the signature into the signature block, and select Save.

To create an email signature that you can paste into the signature block in Outlook, download and customize a pre-designed email signature template.

1. After you've made your edits to one of the signatures in the Word template, hover over the signature and select the four-headed arrow. This will select all the elements in the signature.

2. Press Ctrl+C to copy the signature.

3. Open the Outlook for Mac desktop app and select Outlook and choose Preferences.

4. Under Email, select Signatures, and select + to add a new signature.

5. Press ⌘+V to paste the signature into the signature block.