Create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.
Create an email signature
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Select Settings
> View all Outlook settings at the top of the page. -
Select Mail >Compose and reply.
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Under Email signature, type your signature and use the available formatting options to change its appearance.
Note: You can have only one signature per account.
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If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
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If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
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If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.
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Select Save when you're done.
Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.
Manually add your signature to a new message
If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose New message.
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Type your message, and then choose
> Insert signature at the bottom of the compose pane. -
When your email message is ready, choose Send.
Create an email signature
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Select Settings
> View all Outlook settings at the top of the page. -
Select Accounts > Signatures.
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Under Email signature, select New signature, enter the new signature name, type your signature and use the available formatting options to change its appearance.
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If you want your signature to appear at the bottom of all new email messages that you compose, under Select default signatures, select the down arrow for For New Messages and select the required signature name.
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If you want your signature to appear on messages that you forward or reply to, under Select default signatures, select the down arrow for For Replies/Forwards and select the required signature.
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If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.
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Select Save when you're done.
Note: You can always return to the Signatures page and remove these selections to not automatically include your signature.
Manually add your signature to a new message
If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose New message.
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Type your message and then select Signatures > Footer.
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When your email message is ready, choose Send.
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