Dictation lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It's a quick and easy way to get your thoughts out, create drafts or outlines, and capture notes.
How to use Dictation

1. Sign in to your Microsoft account using Edge, Firefox, or Chrome.
2. Go to Home > Dictate. First-time users will be prompted to enable microphone permissions.
3. A mic icon will appear - wait for it to turn on to be sure it started listening.
Tip: On Windows, use Alt + ` (backquote) to toggle the mic.
4. Insert punctuation any time by saying them explicitly.
5. Fix mistakes with your keyboard or Dictation suggestions without having to turn off the mic icon.
6. Exit dictation with Close (X) in the Dictation toolbar or pressing the button in the ribbon again.
What can I say?
- English
- Chinese
- Spanish
- French
- German
- Italian
- Portuguese
- Japanese
- Norwegian
- Swedish
- Danish
- Dutch
- Finnish
- Hindi
- Korean
Try saying "new line", "delete", "bold that", and "start list". Other supported punctuation, commands, and symbols are below.
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Editing
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*Tips
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Saying “delete” by itself removes the last word or punctuation before the cursor.
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Saying “delete that” removes the last spoken utterance.
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An example of using [phrase] would be dictating “what a super nice day” and then saying “delete super.” You would then be left with the phrase "what a nice day."
Formatting
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*Tips
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You can bold, italicize, underline, or strikethrough a word or phrase. An example would be dictating “review by tomorrow at 5PM”, then saying “bold tomorrow” which would leave you with "review by tomorrow at 5PM."
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Try phrases like “bold last word” or “underline last sentence.”
Creating lists
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Adding comments
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*Tips
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Saying “add comment look at this tomorrow” will insert a new comment with the text “Look at this tomorrow” inside it.
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Saying “add comment” by itself will create a blank comment box that can be manually typed into.
While dictating
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*Tips
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To resume dictation, please use the keyboard shortcut (ALT + `) or press the Mic icon in the floating dictation menu.
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Dictation suggestions
Markings may appear under words with alternates that we may have misheard.
If the marked word is already correct, you can select Ignore.
Dictation settings
Click on the gear icon to see the following settings:
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Spoken Language: View and change languages in the drop-down.
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Auto Punctuation: Toggle the check-mark on or off, if it is available for the language chosen.
Spoken languages supported
By default, Dictation is set to your document language in Office.
We are actively working to improve these languages and add more locales and languages.
Supported Languages
Chinese (China)
English (Canada)
English (United Kingdom)
English (United States)
French (France)
German (Germany)
Italian (Italy
Spanish (Spain)
Spanish (Mexico)
Preview languages *
Danish
Dutch (Netherlands)
English (Australia)
English (India)
Finnish
French (Canada)
Japanese
Norwegian (Bokmål)
Portuguese (Brazil)
Swedish (Sweden)
* Preview Languages may have lower accuracy or limited punctuation support.
Privacy
This service does not store your audio data or transcribed text.
Your speech utterances will be sent to Microsoft and used only to provide you with text results.
For more information about experiences that analyze your content, see Connected Experiences in Office.
Troubleshooting
Can't find the dictate button
If you can't see the button to start dictation:
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Make sure you're signed into Office in your browser with a Microsoft account.
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On Windows: make sure you have Windows 10 or above.
Dictate button is grayed out
If you see the dictate button is grayed out:
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Make sure the document is not in a Read-Only state.
Microphone doesn't have access
If you see "Please check your audio settings" or "We don’t have access to your microphone" after clicking the dictation button, you can try one of the following:
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Make sure no other application or web page is using the microphone and try again.
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Check your browser's settings, search for "microphone", and see if you may have denied permissions in the past for Word, Office, or OneDrive by viewing it in your blocked list. Remove it from the Block list, refresh, click Dictate again, and enable permissions
Microphone isn't working
If you see "There is a problem with your microphone" or "We can’t detect your microphone":
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Make sure the microphone is plugged in.
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Test the microphone to make sure it's working.
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On Windows 10: check the microphone settings in Control Panel.
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On Windows 10: also see How to set up and test microphones in Windows 10.
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On a Surface running Windows 10: Adjust microphone settings.
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On Mac: check the microphone in System Preferences > Sound > Input.
Dictation can't hear you
If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:
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Make sure your microphone is not muted.
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Adjust the input level of your microphone.
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Move to a quieter location.
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If using a built-in mic, consider trying again with a headset or external mic.
Accuracy issues or missed words
If you see a lot of incorrect words being output or missed words:
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Check if you are on the new Edge, Firefox, or Chrome.
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Make sure you're on a fast and reliable internet connection.
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Avoid or eliminate background noise that may interfere with your voice.
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Try speaking more deliberately.
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Check to see if the microphone you are using needs to be upgraded.
How to use Dictation
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Go to Home > Dictate while signed into Microsoft 365 on a mic-enabled device.
Tip: You can use Alt + ` (backquote) to toggle the mic on and off.
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Wait for the Dictate button to turn on and start listening.
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Start speaking to see text appear on the screen.
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Insert punctuation at any time by saying them explicitly.
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Fix mistakes with your keyboard without having to toggle the mic icon off.
Tip: You can also move your cursor to a new comment to dictate feedback for others.
What can I say?
- English
- Chinese
- Spanish
- French
- German
- Italian
- Portuguese
- Japanese
- Norwegian
- Swedish
- Danish
- Dutch
- Finnish
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Phrase(s) |
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Currency
Phrase(s) |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
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Mathematics
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Punctuation
Phrase(s) |
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Phrase(s) |
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Spoken languages supported
By default, Dictation is set to your document language in Office.
We are actively working to improve these languages and add more locales and languages.
Supported Languages
Chinese (China)
English (Canada)
English (United Kingdom)
English (United States)
French (France)
German (Germany)
Italian (Italy
Spanish (Spain)
Spanish (Mexico)
Preview languages *
Danish
Dutch (Netherlands)
English (Australia)
English (India)
Finnish
French (Canada)
Japanese
Norwegian (Bokmål)
Portuguese (Brazil)
Swedish (Sweden)
* Preview Languages may have lower accuracy or limited punctuation support.
Privacy
This service does not store your audio data or transcribed text.
Your speech utterances will be sent to Microsoft and used only to provide you with text results.
For more information about experiences that analyze your content, see Connected Experiences in Office.
Troubleshooting
Can't find the dictate button
If you can't see the button to start dictation:
-
Make sure you're signed in with an active Microsoft 365 subscription.
-
Dictate is not available in Office 2016 or 2019 for Windows without Microsoft 365.
-
Make sure you have Windows 10 or above.
Dictate button is grayed out
If you see the dictate button is grayed out:
-
Make sure the document is not in a Read-Only state.
Microphone doesn't have access
If you see "We don’t have access to your microphone":
-
Make sure no other application or web page is using the microphone and try again.
-
Refresh, click on Dictate, and give permission for the browser to access the microphone.
Microphone isn't working
If you see "There is a problem with your microphone" or "We can’t detect your microphone":
-
Make sure the microphone is plugged in.
-
Test the microphone to make sure it's working.
-
Check the microphone settings in Control Panel.
-
On a Surface running Windows 10: Adjust microphone settings.
Dictation can't hear you
If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:
-
Make sure your microphone is not muted.
-
Adjust the input level of your microphone.
-
Move to a quieter location.
-
If using a built-in mic, consider trying again with a headset or external mic.
Accuracy issues or missed words
If you see a lot of incorrect words being output or missed words:
-
Make sure you're on a fast and reliable internet connection.
-
Avoid or eliminate background noise that may interfere with your voice.
-
Try speaking more deliberately.
-
Check to see if the microphone you are using needs to be upgraded.
How to use Dictation
|
-
Go to Home > Dictate while signed into Microsoft 365 on a mic-enabled device.
Tips:
-
The default keyboard shortcut for Dictate is: ⌥ (Option) + F1.
-
You can set your own custom keyboard shortcut by following these instructions: https://support.apple.com/guide/mac-help/create-keyboard-shortcuts-for-apps-mchlp2271/mac
-
-
Wait for the Dictate button to turn on and start listening.
-
Start speaking to see text appear on the screen.
-
Insert punctuation at any time by saying them explicitly.
-
Fix mistakes with your keyboard without having to toggle the mic icon off.
Tip: You can also move your cursor to a new comment to dictate feedback for others.
What can I say?
- English
- Chinese
- Spanish
- French
- German
- Italian
- Portuguese
- Japanese
- Norwegian
- Swedish
- Danish
- Dutch
- Finnish
Punctuation
Phrase(s) |
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Mathematics
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Currency
Phrase(s) |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
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Mathematics
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Currency
Phrase(s) |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
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Symbols
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Mathematics
Phrase(s) |
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Currency
Phrase(s) |
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Emoji/faces
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Punctuation
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Punctuation
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
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Symbols
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Mathematics
Phrase(s) |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
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Mathematics
Phrase(s) |
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Currency
Phrase(s) |
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Punctuation
Phrase(s) |
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Symbols
Phrase(s) |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Spoken languages supported
By default, Dictation is set to your document language in Office.
Fully supported Languages
Chinese (China)
English (Canada)
English (United Kingdom)
English (United States)
French (France)
German (Germany)
Italian (Italy
Spanish (Spain)
Spanish (Mexico)
Preview languages *
English (Australia)
English (India)
French (Canada)
Japanese
Norwegian (Bokmål)
Portuguese (Brazil)
* Preview Languages may have lower accuracy or limited punctuation support.
We are actively working to improve these languages and add more locales and languages.
Privacy
This service does not store your audio data or transcribed text.
Your speech utterances will be sent to Microsoft and used only to provide you with text results.
For more information about experiences that analyze your content, see Connected Experiences in Office.
Troubleshooting
Can't find the dictate button
If you can't see the button to start dictation:
-
Make sure you're signed in with an active Microsoft 365 subscription.
-
Dictate is not available in Office 2016 or 2019 for Mac without Microsoft 365.
Can't find the dictate button
If you can't see the button to start dictation:
-
Make sure you're signed in with an active Microsoft 365 subscription.
-
Dictate is not available in Office 2016 or 2019 for Mac without Microsoft 365.
Dictate button is grayed out
If you see the dictate button is grayed out:
-
Make sure the document is not in a Read-Only state.
Microphone doesn't have access
If you see "We don’t have access to your microphone":
-
Make sure no other application or web page is using the microphone and try again.
Microphone isn't working
If you see "There is a problem with your microphone" or "We can’t detect your microphone":
-
Make sure the microphone is plugged in.
-
Test the microphone to make sure it's working.
-
Check the microphone in System Preferences > Sound > Input.
Dictation can't hear you
If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:
-
Make sure your microphone is not muted.
-
Adjust the input level of your microphone.
-
Move to a quieter location.
-
If using a built-in mic, consider trying again with a headset or external mic.
Accuracy issues or missed words
If you see a lot of incorrect words being output or missed words:
-
Make sure you're on a fast and reliable internet connection.
-
Avoid or eliminate background noise that may interfere with your voice.
-
Try speaking more deliberately.
-
Check to see if the microphone you are using needs to be upgraded.
How to use Dictation
-
Tap the small microphone icon to toggle to the dictation experience.
-
Tap on the large microphone icon and start speaking.
-
Insert punctuation at any time by saying them explicitly or using the punctuation toolbar.
-
At any time, tap the microphone again to pause dictation or tap the keyboard button to switch back to the keyboard.
-
Fix mistakes by using touch to delete the content and speak again or toggling on the keyboard.
What can I say?
- English
- Chinese
- Spanish
- French
- German
- Italian
- Portuguese
- Japanese
- Norwegian
- Swedish
- Danish
- Dutch
- Finnish
Try saying "new line", "delete", "bold that", and "start list". Other supported punctuation, commands, and symbols are below.
Punctuation
Phrase(s) |
Output |
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Editing
|
|
delete [1-100] |
|
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Formatting
|
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Creating lists
|
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Adding comments
|
While dictating
|
Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Emoji/faces
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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Symbols
Phrase(s) |
Output |
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Mathematics
Phrase(s) |
Output |
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Currency
Phrase(s) |
Output |
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Punctuation
Phrase(s) |
Output |
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