Dictation lets you use speech-to-text to author content in Office with a microphone and a reliable internet connection. It's a quick and easy way to create drafts, capture notes, and make comments.

How to use dictation

  1. Go to Home Dictate  Office Dictate Button while signed into Microsoft 365 on a mic-enabled device.

  2. Wait for the Dictate  Dictate is Listening button to turn on and start listening.

  3. Start speaking to see text appear on the screen.

This is a subscriber-only feature Can't find the Dictate button? The dictation feature is only available to Microsoft 365 subscribers.

How to use dictation

  1. Go to Home Dictate while signed into Microsoft 365 on a mic-enabled device.

    Dictate button in the OneNote for Web ribbon.

  2. Wait for the Dictate  OneNote Web Dictation button button to turn on and start listening.

  3. Start speaking to see text appear on the screen.

How to use dictation

  1. Go to Home Dictate while signed into Microsoft 365 on a mic-enabled device.

    OneNote Universal Dictate Button

  2. Wait for the Dictate button to turn on and start listening.

    OneNote Universal Dictate Record

  3. Start speaking to see text appear on the screen.

This is a subscriber-only feature Can't find the Dictate button? The dictation feature is only available to Microsoft 365 subscribers.

What can I say?

In addtion to dictating your content, you can speak commands to add punctuatation, navigate around the page, and enter special characters.

Scroll down to see a list of commands available in other languages.

Phrase

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }

Phrase

Output

asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^
percent sign
%
number/pound sign
#
plus sign
+
minus sign
-
multiplication sign
x
plus or minus sign
±
division sign
÷
equal sign
=
less than sign, left angle bracket
greater than sign, right angle bracket
< >

dollar sign
$
pound sterling sign
£
euro sign
yen sign
¥

Phrase

Output

smiley face
:)
frowny face
:(
winky face
;)
heart emoji
<3

Phrase

undo
delete
delete that
delete [word or phrase]
delete last [1-100] words/sentences
insert space
backspace
backspace [1-100] 
show help
pause dictation
exit dictation

Important: Items marked with * are only available in the web version of OneNote.

Phrase

list (start list, start numbered list, next line, exit list) *
insert [1-10] row above/below*
insert [1-10] column to the left/right*
go to next cell, go up/down/left/right ([1-10] times)*
go to beginning/end of the row*
delete table/row/column*
exit table*

Important: Items marked with * are only available in the web version of OneNote.

Phrase

strikethrough format [word or phrase]*
bold*
italics*
underline*
highlight*
indent*
decrease indent*
align [left, center, right]*
clear all formatting*
superscript*
subscript*

Other languages

Select from the list below to see commands available in each of the supported languages.

Phrase(s)

Output

句 号
逗 号
,
换 行
换行符
分段符
换 行
问 号
感叹号
冒号
左引号
右引号
“ ”
左括号
右括号
( )
分号
短划线
-
左单引号
右单引号
‘ ’
左中括号
右中括号
[ ]
顿号
撇号
'
省略号
...

Phrase(s)

Output

艾特符号
at符号
@
星号
*
下划线
_
与号
&
正斜杠
斜杠
/
度标记
°

Phrase(s)

Output

百分号
%
井号
#
加号
+
减号
-
乘号
×
除号
÷
等号
=
加减号
±
小于号
大于号
< >

Phrase(s)

Output

美元符号
$
英镑符号
£
欧元符号
日元符号
¥
人民币符号
¥

Phrase(s)

Output

punktum
.
komma
,
spørgsmålstegn
?
udråbstegn
!
linjeskift
linjeskift
kolon
:
semikolon
;
venstre parentes, åben parentes
højre parentes, lukket parentes
( )
startende anførselstegn, begyndende anførselstegn
afsluttende anførselstegn, lukkende anførselstegn
“ ”
nyt afsnit
nyt afsnit
apostrof s
's
startende enkelt anførselstegn, åbnende enkelt anførselstegn
afsluttende enkelt anførselstegn, lukkende enkelt anførselstegn
' '
venstre kantet parentes, åben kantet parentes
højre kantet parentes, lukket kantet parentes
[ ]
apostrof
ellipse
...

Phrase(s)

Output

snabel-a
@
stjerne
*
skråstreg
/
og-tegn
&
grad-tegn
°

Phrase(s)

Output

plustegn
+
plus- eller minustegn
±
divisionstegn
÷
lighedstegn
=
pund-tegn, nummertegn, hash-tegn
#
procenttegn
%
mindre end, større end
< >

Phrase(s)

Output

dollartegn
$
pund sterling-tegn
£
euro-tegn
yen-tegn
¥

Phrase(s)

Output

smilende ansigt
:-)
hjerte
<3
trist smiley
:-(
blinkende smiley
;-)

Phrase(s)

Output

punt
.
komma
,
vraagteken
?
uitroepteken
!
nieuwe regel
regeleinde
nieuwe regel
puntkomma
;
dubbele punt
:
afbreekstreepje
-
en-streepje
linkerhaakje
haakje sluiten
( )
aanhalingsteken openen, beginaanhalingsteken
aanhalingsteken sluiten, eindaanhalingsteken
“ ”
nieuwe alinea
nieuwe alinea
apostrof s
's
enkel beginaanhalingsteken, enkel aanhalingsteken openen
enkel aanhalingsteken sluiten, enkel eindaanhalingsteken
' '
vierkante linkerhaak, vierkante haak openen
vierkante rechterhaak, vierkante haak sluiten
[ ]
apostrof
beletselteken
...

Phrase(s)

Output

ampersand, en-teken
&
slash
/
onderstrepingsteken, laag streepje
_
gradenteken
°

Phrase(s)

Output

plusteken
+
minteken
-
vermenigvuldigingsteken
×
plusminusteken
±
deelteken
÷
gelijkteken
=
kleiner dan-teken
groter dan-teken
< >
procentteken
%
nummerteken, hashtag
#

Phrase(s)

Output

euroteken
yenteken
¥
dollarteken
$
britse pond-teken
£

Phrase(s)

Output

hart-emoji
<3

Phrase

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }

Phrase

Output

asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^
percent sign
%
number/pound sign
#
plus sign
+
minus sign
-
multiplication sign
x
plus or minus sign
±
division sign
÷
equal sign
=
less than sign, left angle bracket
greater than sign, right angle bracket
< >

dollar sign
$
pound sterling sign
£
euro sign
yen sign
¥

Phrase

Output

smiley face
:)
frowny face
:(
winky face
;)
heart emoji
<3

Phrase

undo
delete
delete that
delete [word or phrase]
delete last [1-100] words/sentences
insert space
backspace
backspace [1-100] 
show help
pause dictation
exit dictation

Important: Items marked with * are only available in the web version of OneNote.

Phrase

list (start list, start numbered list, next line, exit list) *
insert [1-10] row above/below*
insert [1-10] column to the left/right*
go to next cell, go up/down/left/right ([1-10] times)*
go to beginning/end of the row*
delete table/row/column*
exit table*

Important: Items marked with * are only available in the web version of OneNote.

Phrase

strikethrough format [word or phrase]*
bold*
italics*
underline*
highlight*
indent*
decrease indent*
align [left, center, right]*
clear all formatting*
superscript*
subscript*

Phrase(s)

Output

piste
.
pilkku
,
kysymysmerkki
?
huutomerkki
!
uusi rivi
rivinvaihto
uusi rivi
kaksoispiste
:
yhdysmerkki
-
vasen sulkumerkki
oikea kaarisulje
( )
puolipiste
;
viiva
uusi kappale
uusi kappale
vasen puolilainausmerkki
oikea puolilainausmerkki
' '
vasen hakasulje
oikea hakasulje
[ ]
heittomerkki
ellipsi
...

Phrase(s)

Output

ät-merkki, ät-maininta
@
tähtimerkki
*
gravis
`
et-merkki, ja-merkki
&
vinoviiva
/
alaviiva
_
astemerkki
°

Phrase(s)

Output

ristikkomerkki
#
prosenttimerkki
%
plusmerkki
+
miinusmerkki
-
yhtäläisyysmerkki
=
kertomerkki
×
plus- tai miinusmerkki
±
pienempi kuin -merkki
suurempi kuin -merkki
< >
jakomerkki
÷

Phrase(s)

Output

dollarin merkki
$
punnan merkki
£
euron merkki
jenin merkki
¥

Phrase(s)

Output

surullinen hymiö
:-(
silmää iskevä hymiö
;-)
hymiö
:-)
sydänhymiö
<3

Phrase(s)

Output

point
.
virgule
,
point d'interrogation
?
point d'exclamation
!
saut de ligne
saut de ligne
nouveau paragraphe
nouveau paragraphe
deux points
:
point-virgule
;
guillemet gauche, guillemet ouvrant
guillemet droit, guillemet fermant
« »
parenthèse gauche, parenthèse ouvrante
parenthèse fermante
( )
tiret demi-cadratin
-
guillemet simple ouvrant
'
crochet droit ouvrant
crochet droit fermant
[ ]
apostrophe
guillemet simple fermant
'
points de suspension
...

Phrase(s)

Output

arobase
@
astérisque
*
trait de soulignement
_
barre oblique
/
symbole degré
°

Phrase(s)

Output

signe dièse
#
signe plus
+
tiret
-
signe multiplication
×
signe division
÷
signe égal
=
signe pourcentage
%
signe inférieur à
signe supérieur à
< >

Phrase(s)

Output

signe dollar
$
signe livre sterling
£
signe euro
signe yen
¥

Phrase(s)

Output

émoticône
:-)
emoji cœur
<3

Phrase(s)

Output

punkt
satzende
.
komma
,
fragezeichen
?
ausrufezeichen
rufzeichen
!
neue zeile
zeilenumbruch
neue zeile
doppelpunkt
kolon
:
strichpunkt
semikolon
;
öffnendes anführungszeichen, beginn zitat
schließendes anführungszeichen, ende zitat
« »

Phrase(s)

Output

punto
.
virgola
,
punto interrogativo
punto di domanda
?
punto esclamativo
!
a capo
nuova riga
nuova riga
due punti
:
punto e virgola
;
virgolette aperte
virgolette chiuse
« »
parentesi aperta
parentesi chiusa
( )
segno di percentuale
segno di percentuale
parentesi quadra aperta
parentesi quadra chiusa
[ ]
aperta virgoletta singola
chiudi virgoletta singola
' '
puntini di sospensione
...
trattino
-

Phrase(s)

Output

a commerciale
@
asterisco
*
underscore 
_
e commerciale
&
simbolo di grado
°

Phrase(s)

Output

cancelletto
hashtag
#
segno di divisione
÷
segno di moltiplicazione
×
segno di uguale
=
segno di minore
segno di maggiore
< >

Phrase(s)

Output

simbolo di dollaro
$
simbolo di sterlina
£
simbolo di euro
simbolo di yen
¥

Phrase(s)

Output

読 点
句 点
く て ん
ク エ ス チ ョ ン マ ー ク  ,  疑 問 符
改 行
か い ぎ ょ う
か い ぎ ょ う
び っ く り マ ー ク  ,  感 嘆 符
!
ハイフン 
-
二重かぎかっこ開く  ,  左二重かぎかっこ
右二重かぎかっこ  ,  二重かぎかっこ閉じる
『 』
左かっこ  ,  かっこ開く
右かっこ  ,  かっこ閉じる
( )
セミコロン
新しい段落
新しい段落
左かぎかっこ , かぎかっこ開く
右かぎかっこ , かぎかっこ閉じる
「 」
左大かっこ , 角かっこ開く
右大かっこ , 大かっこ閉じる
[ ]
三点リーダー
...

Phrase(s)

Output

アット記号
アットマーク
@
アスタリスク
*
度記号
°
アンパサンド
アンド記号
&

Phrase(s)

Output

番号記号
#
プラス記号
+
マイナス記号
-
等号
=
パーセント記号
%
プラスマイナス
±
小なり記号
大なり記号
< >

Phrase(s)

Output

ドル記号
$
ポンド記号
£
ユーロ記号
円記号
¥

Phrase(s)

Output

punktum
.
komma
,
spørsmålstegn
?
utropstegn
!
ny linje
ny linje
kolon
:
bindestrek
-
venstre anførselstegn, begynnende anførselstegn
høyre anførselstegn, avsluttende anførselstegn
“ “
venstreparentes
høyreparentes
( )
semikolon
;
tankestrek
kort tankestrek
nytt avsnitt
nytt avsnitt
apostrof-ess
's
begynnende enkelt anførselstegn, venstre enkelt anførselstegn
høyre enkelt anførselstegn, avsluttende enkelt anførselstegn
' '
venstre hakeparentes
høyre hakeparentes
[ ]
apostrof

Phrase(s)

Output

krøllalfategn
alfakrøll omtale
@
og-tegn
&
skråstrek
/
gradetegn
°

Phrase(s)

Output

prosenttegn
%
nummertegn
emneknagg
#
minustegn
-
plusstegn
+
multiplikasjonstegn
×
divisjonstegn
÷
pluss- eller minustegn
±
likhetstegn
=
mindre enn-tegn
større enn-tegn
< >

Phrase(s)

Output

dollartegn
$
britisk pund-tegn
£
eurotegn
yen-tegn
¥

Phrase(s)

Output

rynkefjes
:-(
blinkefjes
;-)
smilefjes
:-)
hjerte-emoji
<3

Phrase(s)

Output

ponto final
.
vírgula
,
ponto de interrogação
?
ponto de exclamação
!
nova linha
mudar de linha
nova linha
dois pontos
:
ponto e vírgula
;
abrir aspas
fechar aspas
“ ”
hífen
-
parêntese esquerdo, parêntese de abertura
parêntese direito
( )
aspas simples inicial, aspas simples de abertura
aspas simples de fechamento, aspas simples de final
' '
colchete esquerdo, colchete abertura
colchete direito, colchete de fechamento
[ ]
apóstrofo
reticências
...

Phrase(s)

Output

arroba
@
asterisco
*
sublinhado
_
aspa invertida
`
e comercial
&
sinal e
&
sinal de grau
°

Phrase(s)

Output

tecla jogo da velha
#
sinal de adição
+
sinal de subtração
-
sinal de divisão
÷
sinal de multiplicação
×
sinal de igual
=
sinal de porcentagem
%
sinal de mais ou menos
±
sinal de menor que
sinal de maior que
< >

Phrase(s)

Output

cifrão
$
símbolo da libra esterlina
£
símbolo do Euro
símbolo do Iene
¥

Phrase(s)

Output

smiley
:-)
emoji de coração
<3

Phrase(s)

Output

punto
.
coma
,
signo de apertura de interrogación
¿
signo de interrogación
?
signo de apertura de exclamación
¡
signo de exclamación
!
salto de línea
nueva línea
nuevo párrafo
nueva línea
dos puntos
:
punto y coma
;
comillas izquierdas
comillas derechas
« »
paréntesis de apertura, abrir paréntesis
paréntesis de cierre, cerrar paréntesis
( )
comilla simple de apertura, abrir comilla simple
'
corchete de apertura, abrir corchete
corchete de cierre, cerrar corchete
[ ]
guion corto
-
apóstrofo
puntos suspensivos
...
cerrar comilla simple
comilla simple de cierre
' '

Phrase(s)

Output

arroba
@
asterisco
*
comilla inversa
`
guion bajo
_
y comercial
&
barra diagonal
/
símbolo de grado
°

Phrase(s)

Output

signo de porcentaje
%
hashtag
#
signo más
+
signo menos
-
signo de multiplicación
×
signo de división
÷
signo igual
=
signo más o menos
±
signo menor que
signo mayor que
< >

Phrase(s)

Output

símbolo del dólar
$
símbolo de la libra esterlina
£
símbolo del euro
símbolo del yen
¥

Phrase(s)

Output

cara sonriente
:-)
emoji de corazón
<3
cara enfadada
:-(
cara con guiño
;-)

Phrase(s)

Output

punkt
.
kommatecken
,
frågetecken
?
utropstecken
!
påbörja ny rad
ny rad
ny rad
bindestreck
-
vänsterparentes, inledande parentes
högerparentes, avslutande parentes
( )
semikolon
;
tankstreck
kort tankstreck
inledande citattecken
avslutande citattecken
“ ”
enkelt citattecken, inledande enkelt citattecken
avslutande enkelt citattecken
’ ’
vänster hakparentes, inledande hakparentes
höger hakparentes, avslutande hakparentes
[ ]
apostrof
'

Phrase(s)

Output

at-omnämnande
@
asterisk
*
framåtlutat snedstreck, snedstreck, slash
/
understreck
_
grav accent
`
et-tecken, och-tecken
&
gradtecken
°

Phrase(s)

Output

procenttecken
%
nummertecken
#
plustecken
+
minustecken
-
multiplikationstecken
×
plus-minustecken
±
divisionstecken
÷
mindre än-tecken, större än-tecken
< >

Phrase(s)

Output

dollartecken
$
pundtecken
£
eurotecken
yentecken
¥

Phrase(s)

Output

blinkande smiley
;-)

More Information

By default, Dictation is set to your document language in Office.

We are actively working to improve these languages and add more locales and languages.

Supported Languages

Chinese (China)

English (Australia)

English (Canada)

English (India)

English (United Kingdom)

English (United States)

French (Canada)

French (France)

German (Germany)

Hindi

Italian (Italy)

Japanese

Portuguese (Brazil)

Spanish (Spain)

Spanish (Mexico)

Preview languages *

Arabic (Bahrain)

Arabic (Egypt)

Arabic (Saudi Arabia)

Bulgarian

Chinese (Traditional, Hong Kong)

Chinese (Taiwan)

Croatian (Croatia)

Czech

Danish

Dutch (Netherlands)

English (New Zealand)

Estonian

Finnish

Greek

Gujarati (India)

Hebrew

Hungarian

Irish

Korean

Latvian

Lithuanian

Maltese

Marathi (India)

Norwegian (Bokmål)

Polish

Portuguese (Portugal)

Romanian

Russian

Slovak

Slovenian

Swedish (Sweden)

Tamil (India)

Telugu (India)

Thai

Turkish (Turkey)

Vietnamese

* Preview Languages may have lower accuracy or limited punctuation support.

Click on the gear icon to see the available settings.

Dictate Settings

  • Spoken Language: View and change languages in the drop-down

  • Microphone: View and change your microphone

  • Auto Punctuation: Toggle the checkmark on or off, if it's available for the language chosen

  • Profanity filter: Mask potentially sensitive phrases with ***

  • Saying “delete” by itself removes the last word or punctuation before the cursor.

  • Saying “delete that” removes the last spoken utterance.

  • You can bold, italicize, underline, or strikethrough a word or phrase. An example would be dictating “review by tomorrow at 5PM”, then saying “bold tomorrow” which would leave you with "review by tomorrow at 5PM"

  • Try phrases like “bold last word” or “underline last sentence.”

  • Saying “add comment look at this tomorrow” will insert a new comment with the text “Look at this tomorrow” inside it.

  • Saying “add comment” by itself will create a blank comment box you where you can type a comment.

  • To resume dictation, please use the keyboard shortcut ALT + ` or press the Mic icon in the floating dictation menu.

  • Markings may appear under words with alternates we may have misheard.

    If the marked word is already correct, you can select Ignore.

    Dictate Suggestions

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Troubleshooting

If you can't see the button to start dictation:

  • Make sure you're signed in with an active Microsoft 365 subscription

  • Dictate is not available in Office 2016 or 2019 for Windows without Microsoft 365

  • Make sure you have Windows 10 or above

If you see the dictate button is grayed out

  • Make sure the note is not in a Read-Only state.

Microphone doesn't have access

If you see "We don’t have access to your microphone":

  • Make sure no other application or web page is using the microphone and try again

  • Refresh, click on Dictate, and give permission for the browser to access the microphone

  • Screenshot of OneNote Dictation permissions.

If you see "There is a problem with your microphone" or "We can’t detect your microphone":

If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:

  • Make sure your microphone is not muted

  • Adjust the input level of your microphone

  • Move to a quieter location

  • If using a built-in mic, consider trying again with a headset or external mic

If you see a lot of incorrect words being output or missed words:

  • Make sure you're on a fast and reliable internet connection

  • Avoid or eliminate background noise that may interfere with your voice

  • Try speaking more deliberately

  • Check to see if the microphone you are using needs to be upgraded

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