Edit list items

There are two ways to edit an item in a Microsoft 365 list. You can edit a single item in list view, which is the default method. You can also be even more productive and edit several items in Quick edit view. You need Contribute level permission or higher to edit items.

You can create lists in Microsoft SharePoint, the Lists app in Microsoft 365, or Teams. To learn more, see Add list items. Learn to get started with Lists in Microsoft Teams.

Note: Does your screen look different than the examples here? Your administrator may have classic experience set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

Edit a single item in a list view

  1. Open the list you want to edit.

  2. Select the item, and then on the list's command bar, click Edit  Lists Edit Icon .

  3. Enter the information in the list item.

    Single item form for a list

    You may see a custom form instead of the default list form. For more information, contact the site or list owner.

    Important: You must enter information if the column label has an asterisk * next to it.

  4. For items with attachments, do one or more of the following:

    • To attach one or more files to the list item, click Add attachments, locate the file, and then click Open. Hold down the CTRL key when selecting files to attach more than one file.

    • To delete an attachment, click the X next the filename.

    If the Add attachments command is unavailable, the list doesn't support attachments.

  5. Click Save.

Alternatively after you open the list, select an item, and then on the Command bar, and click Information or Open the details pane button to open the details pane, where you can view and edit item properties and do other actions.

Edit several items in Quick edit view

  1. Open the list to edit.

  2. On the list's command bar, click Quick edit Lists Quick Edit Icon .

  3. Enter the information for each list item.

    Quick Edit form for a list

    Important: You must enter information if the column label has an asterisk * next to it. You can't attach a file to a list item in Quick edit view.

  4. When you are finished editing the information, click Done  Lists Done Icon .

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