There are two ways to edit an item in a list. You can edit a single item in list view, which is the default method. You can also be even more productive and edit several items in grid view. Note that you need Contribute level permission or higher to edit items.
You can create lists in Microsoft SharePoint, the Lists app in Microsoft 365 or on iOS, or Teams. To learn more, see Add list items. Learn to get started with Lists in Microsoft Teams.
Note: Does your screen look different than the examples here? Your administrator may have classic experience set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.
Edit a single item in list view
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Open the list you want to edit.
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Select the item, and then on the list's command bar, click Edit
.(In Lists for iOS, simply tap an item to edit it.)
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Enter the information in the list item.
You may see a custom form instead of the default list form. For more information, contact the site or list owner.
Important: You must enter information if the column label has an asterisk * next to it.
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For items with attachments, do one or more of the following:
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To attach one or more files to the list item, click Add attachments, locate the file, and then click Open. Hold down the Ctrl key when selecting files to attach more than one file.
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To delete an attachment, click the X next to the file name.
If the Add attachments command is unavailable, the list doesn't support attachments.
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Click Save.
Alternatively after you open the list, select an item, and then on the Command bar, and click
to open the details pane, where you can view and edit item properties and do other actions.
Edit several items in grid view
(This feature isn't available in the Lists iOS app.)
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Open the list to edit.
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On the list's command bar, click Edit in grid view.
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Enter the information for each list item.
Important: You must enter information if the column label has an asterisk * next to it. You can't attach a file to a list item in Edit in grid view.
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When you are finished editing the information, click Exit grid view.
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