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For classic Outlook, in Mail view, on the Home tab, open the Quick Steps gallery and select Manage Quick Steps.
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In the Quick Step box, select the quick step that you want to change, then select Edit.
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Under Actions, change or add the actions that you want this quick step to do.Â
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If you want, in the Shortcut key box, select a keyboard shortcut that you want to assign to that quick step.
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If you want to change the icon for a quick step, select the icon next to the Name box, select an icon, and then select OK.
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When you're done, select Save.Â
Tip: You can also reorder the list of quick steps by using the arrow buttons below the Quick Steps box. You can delete a quick step that you no longer need. And you can get a fast start on creating a new quick step by using Duplicate to start from a copy of an existing quick step.Â
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For new Outlook​​​​​​​, in
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Select Mail > Quick Steps.
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In the list of existing quick steps, select  Edit on the quick step you want to change.Â
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 Change the name of the quick step, if necessary, then, under Choose an action, revise the existing actions as needed.Â
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You can use to remove an existing action or  Add another action to add one.
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When you're done, select Save.Â
