Related topics
Sign in with Microsoft
Sign in or create an account.
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

Filter data in a range or table

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Try it!

Use filters to temporarily hide some of the data in a table, so you can focus on the data you want to see.

Filter a range of data

  1. Select any cell within the range.

  2. Select Data > Filter.

    Filter button

  3. Select the column header arrow Filter arrow.

  4. Select Text Filters or Number Filters, and then select a comparison, like Between.

    Number Filters Between

  5. Enter the filter criteria and select OK.

    Custom AutoFilter dialog box

Filter data in a table

When you Create and format tables, filter controls are automatically added to the table headers.

An Excel table showing built-in filters

  1. Select the column header arrow Filter drop-down arrow for the column you want to filter.

  2. Uncheck (Select All) and select the boxes you want to show.

    Filter Gallery

  3. Click OK.

The column header arrow Filter drop-down arrow changes to a Applied filter iconFilter icon. Select this icon to change or clear the filter.

Want more?

Filter data in a range or table

Filter data in a PivotTable

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!