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Important: As announced in July 2022, the FindTime add-in will soon be replaced with Scheduling Poll as a native feature in Outlook. See more details here.

The FindTime organizer dashboard allows organizers to view all the polls they have created in one place, manage their polls, and change default settings for new polls.

Accessing the organizer dashboard

There are two ways to access your organizer dashboard:

Managing polls in the organizer dashboard

All your FindTime polls display in the dashboard.

Open polls polls display by default. Go to Completed or Cancelled to access prior polls.

Meetings Dashboard

Polls have 4 possible states:

  • Open polls : A current poll that is still available for voting.

  • Completed : A poll that has been scheduled.

  • Cancelled : A poll that you have cancelled.

  • Deleted: Deleted polls are not available in the dashboard. These are polls that either you have deleted or FindTime has deleted because they were not sent. 

Editing polls in the organizer dashboard

To edit an open poll:

  1. Select Edit details.

  2. Change the details.

    Edit invite dialog

    Note: If you select a duration that is longer than previously, attendees may not be available for the extended duration and existing votes may no longer be reliable.

Cancelling polls in the organizer dashboard

To cancel an open poll:

  • Select Cancel poll next to the corresponding poll in the Open tab, and select Yes when it asks to confirm if you want to cancel it.

When you cancel a poll activity is suspended:

  • The meeting can no longer be scheduled, either manually or by auto scheduling.

  • Voting is no longer available, but the voting page can still be viewed. Actions are grayed out and unavailable.

If you don't want your attendees to access the voting page, delete the poll in the Cancelled tab.

Deleting polls in the organizer dashboard

To delete a completed or canceled poll:

  1. Go to the Completed or Canceled tab.

  2. Select Delete.

    Deleting meetings

Organizer settings

Your organizer settings are applied by default to all polls you create. Changes to your settings only apply to future polls. Current polls are not affected.

To access your organizer settings:

  • Select Default Poll Settings to the upper right corner of the table.

To edit your settings:

  • Enter new value or make different selections in Settings.  These settings are used by default when scheduling meetings.

    Example of the Organizer Settings for FindTime

    • Notify me about poll updates: You will receive an email each time an attendee votes.  The message includes the current poll status and an option to schedule.

    • Schedule when attendees reach consensus: A calendar event is automatically scheduled if all required attendees have voted in favor of a specific time option.  If multiple options are available, the earliest option will be scheduled.

    • Hold selected times on my schedule: This will add a tentative appointment to your calendar for each  option suggested in the poll. Holds are removed when the meeting is scheduled or the poll is cancelled.

    • Lock poll for attendees: Attendees won't be able to suggest new times or edit other attendees.

    • Require attendees to verify their identity: To help prevent anonymous voting, attendees will be required to authenticate before voting.

    • Default meeting duration: Select the default length of the meeting.

    • Limit suggestions to meeting hours: Only allow time suggestions within standard business hours.

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