Depending on the version of Word or Outlook you're using, you can insert a variety of objects (such as PDF files, Excel charts or worksheets, or PowerPoint presentations) into a Word document or an email message by linking or embedding them. To insert an object, click Object on the Insert tab.
Insert a new object
To create a new file that is inserted into your Word document or email message:
In the Object dialog box, click the Create New tab, and then select an option from the Object type list.
The default program for that file type opens, where you can enter any text or data you want. When you close the program, any added content or changes appear in your Word document or email message.
If you want the new file to appear as a clickable icon, rather than the first page of your new file, select Display as icon. If this check box is selected, you can choose a different icon by clicking Change Icon.
The information in the Result section changes based on the selected object type and whether Display as icon is selected. Use this information to help you determine what you want to insert and how you want it to appear.
To edit the information in your inserted object, double-click the object.
In Outlook, the Display as icon option is only available if you format your email as RTF (Format Text > Format > Message Format > Rich Text).
Link or embed an existing file
To link or embed an object that's already been created:
In the Object dialog box, select the Create from File tab, and then click Browse to find the file you want to insert.
To link to the source file, rather than embedding it into your Word document or email message, select Link to file.
If you want the inserted file to appear as a clickable icon, rather than the first page of the file, select Display as icon. If this check box is selected, you can choose a different icon by clicking Change Icon.
Tip: The information in the Result section changes based on whether Link to file and Display as icon are selected. Use this information to help you determine what you want to insert and how you want it to appear.
Embedded objects vs. linked objects
Embedded objects become part of the Word file or email message and, after they are inserted, they are no longer connected to any source file.
Linked objects can be updated if the source file is modified. Linked data is stored in the source file. The Word file or email message (the destination file) stores only the location of the source file, and it displays a representation of the linked data. Use linked objects if file size is a consideration.