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Rows & columns
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Rows & columns

Insert or delete rows, and columns

Insert and delete rows and columns to organize your worksheet better.

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Note: Microsoft Excel has the following column and row limits: 16,384 columns wide by 1,048,576 rows tall.

Insert or delete a column

  1. Select any cell within the column, then go to Home > Insert > Insert Sheet Columns or Delete Sheet Columns.

  2. Alternatively, right-click the top of the column, and then select Insert or Delete

Insert or delete a row

  1. Select any cell within the row, then go to Home > Insert > Insert Sheet Rows or Delete Sheet Rows.

  2. Alternatively, right-click the row number, and then select Insert or Delete.

Formatting options

When you select a row or column that has formatting applied, that formatting will be transferred to a new row or column that you insert. If you don't want the formatting to be applied, you can select the Insert Options button after you insert, and choose from one of the options as follows:

Image of the Insert Options button that's displayed after inserting rows or columns.

If the Insert Options button isn't visible, then go to File > Options > Advanced > in the Cut, copy and paste group, check the Show Insert Options buttons option.

Insert rows

To insert a single row: Right-click the whole row above which you want to insert the new row, and then select Insert Rows.

To insert multiple rows: Select the same number of rows above which you want to add new ones. Right-click the selection, and then select Insert Rows.

Insert columns

To insert a single column: Right-click the whole column to the right of where you want to add the new column, and then select Insert Columns.

To insert multiple columns: Select the same number of columns to the right of where you want to add new ones. Right-click the selection, and then select Insert Columns.

Delete cells, rows, or columns

If you don’t need any of the existing cells, rows or columns, here’s how to delete them:

  1. Select the cells, rows, or columns that you want to delete.

  2. Right-click, and then select the appropriate delete option, for example, Delete Cells & Shift UpDelete Cells & Shift Left, Delete Rows, or Delete Columns

When you delete rows or columns, other rows or columns automatically shift up or to the left.

Tip: If you change your mind right after you deleted a cell, row, or column, just press Ctrl+Z to restore it.

Insert cells

To insert a single cell:

  1. Right-click the cell above which you want to insert a new cell.

  2. Select Insert, and then select Cells & Shift Down.

To insert multiple cells:

  1. Select the same number of cells above which you want to add the new ones.

  2. Right-click the selection, and then select Insert > Cells & Shift Down.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in Communities.

See Also

Basic tasks in Excel

Overview of formulas in Excel

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