Many users find that keyboard shortcuts help them work more efficiently. For users with impaired mobility or vision, keyboard shortcuts are an essential alternative to using the mouse.
Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.
Insert a SmartArt graphic in an Office document
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In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.
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Press Up Arrow or Down Arrow to select the type of graphic that you want.
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Press Tab to move to the Layout task pane.
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Press the arrow keys to select the layout that you want.
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Press Enter to insert the selected layout.
To do this |
Press |
---|---|
Select the next element in a SmartArt graphic. |
Tab |
Select the previous element in a SmartArt graphic. |
Shift+Tab |
Select all shapes. |
Ctrl +A |
Remove focus from the selected shape. |
Esc |
Nudge the selected shape up. |
Up Arrow |
Nudge the selected shape down. |
Down Arrow |
Nudge the selected shape left. |
Left Arrow |
Nudge the selected shape right. |
Right Arrow |
Edit text in the selected shape. |
Enter or F2, Esc to exit shape |
Delete the selected shape. |
Delete or Backspace |
Cut the selected shape. |
Ctrl+X or Shift+Delete |
Copy the selected shape. |
Ctrl+C |
Paste the contents of the Clipboard. |
Ctrl+V |
Undo the last action. |
Ctrl+Z |
To do this |
Press |
---|---|
Enlarge the selected shape horizontally. |
Shift+Right Arrow |
Reduce the selected shape horizontally. |
Shift+Left Arrow |
Enlarge the selected shape vertically. |
Shift+Up Arrow |
Reduce the selected shape vertically. |
Shift+Down Arrow |
Rotate the selected shape to the right. |
Alt+Right Arrow |
Rotate the selected shape to the left. |
Alt+Left Arrow |
Notes:
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To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.
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These keyboard shortcuts apply to multiple selections as if you selected each item individually.
To do this |
Press |
---|---|
Move one character to the left. |
Left Arrow |
Move one character to the right. |
Right Arrow |
Move up one line. |
Up Arrow |
Move down one line. |
Down Arrow |
Move one word to the left. |
Ctrl+Left Arrow |
Move one word to the right. |
Ctrl+Right Arrow |
Move one paragraph up. |
Ctrl+Up Arrow |
Move one paragraph down. |
Ctrl+Down Arrow |
Move to the end of a line. |
End |
Move to the beginning of a line. |
Home |
Move to the end of a text box. |
Ctrl+End |
Move to the beginning of a text box. |
Ctrl+Home |
Cut selected text. |
Ctrl+X |
Copy selected text. |
Ctrl+C |
Paste selected text. |
Ctrl+V |
Move the selected text up. |
Alt+Shift+Up Arrow |
Move the selected text down. |
Alt+Shift+Down Arrow |
Undo the last action. |
Ctrl+Z |
Delete one character to the left. |
Backspace |
Delete one word to the left. |
Ctrl+Backspace |
Delete one character to the right. |
Delete |
Delete one word to the right. |
Ctrl+Delete |
Promote the selected text. |
Alt+Shift+Left Arrow |
Demote the selected text. |
Alt+Shift+Right Arrow |
Check the spelling (not available in Word). |
F7 |
To do this |
Press |
---|---|
Open the Font dialog box. |
Ctrl+Shift+F or Ctrl+Shift+P |
Increase the font size of the selected text. |
Ctrl+Shift+> |
Decrease the font size of the selected text. |
Ctrl+Shift+< |
Switch the case of selected text (lower case, Title Case, UPPER CASE). |
Shift+F3 |
Apply bold formatting to the selected text. |
Ctrl+B |
Apply an underline to the selected text. |
Ctrl+U |
Apply italic formatting to the selected text. |
Ctrl+I |
Apply subscript formatting to the selected text. |
Ctrl+Equal Sign |
Apply superscript formatting to the selected text. |
Ctrl+Shift+Plus Sign |
Adjust the superscript/subscript offset up. |
Ctrl+Alt+Shift+> |
Adjust the superscript/subscript offset down. |
Ctrl+Alt+Shift+< |
Remove all character formatting from the selected text. |
Shift+Ctrl+Spacebar |
Note: JAWS and Narrator do not announce correct font size changes when using Windows 8.1. Both announce correct information on Windows 10.
To do this |
Press |
---|---|
Copy formatting from the selected text. |
Shift+Ctrl+C |
Paste formatting to the selected text. |
Shift+Ctrl+V |
To do this |
Press |
---|---|
Center a paragraph. |
Ctrl+E |
Justify a paragraph. |
Ctrl+J |
Left align a paragraph. |
Ctrl+L |
Right align a paragraph. |
Ctrl+R |
Demote a bullet point. |
Tab or Alt+Shift+Right Arrow |
Promote a bullet point. |
Shift+Tab or Alt+Shift+Left Arrow |
To do this |
Press |
---|---|
Merge two lines of text. |
Delete at the end of the first line of text |
Display the shortcut menu. |
Shift+F10 |
Switch between the Text pane and the drawing canvas. |
Ctrl+Shift+F2 |
Close the Text pane. |
Alt+F4 |
Switch the focus from the Text pane to the border of the SmartArt graphic. |
Esc |
Open the SmartArt graphics Help topic. (Your pointer should be in the Text pane.) |
Ctrl +Shift+F1 |
More information
Accessibility features in Office
The keyboard shortcuts described here refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).