Manage list templates

Manage list templates

Reuse customized Microsoft SharePoint lists with list templates. A template saves fields, formulas, and formatting, and optionally, data as well. Templates can be downloaded for archiving or uploaded to another site.

Important: SharePoint group-connected team sites do not currently support list templates. For other SharePoint sites, enable scripting to use list templates. For more info see how to Allow or prevent custom script.

  1. Open the list that you want to save as a template.

  2. If you're in SharePoint, select Settings SharePoint 2016 Settings button on title bar. , and then select List Settings.

    In other versions, on the ribbon, select List, and then select List Settings.

    List Settings on ribbon
  3. In the Permissions and Management column, select Save list as template.

    Permission management section of Settings menu

    The Save as Template page appears.

    Save as template page
  4. In the File Name field, enter the filename to use for the template file.

    Note: Don't add a file extension to the filename. The .stp file extension is automatically added for you.

  5. In the Template name field, enter the title that you want to appear in the list template gallery for this template.

  6. In the Template Description field, enter a description for the template. The description appears in the details pane on the right when you select the template in the template gallery.

  7. To include the content that is currently in this list in the new list template, select the Include Content checkbox. For more info, see Limits for data in a list template.

    Note: This step does not save any security settings that may have been applied to the list. Because of this, we highly recommend that you save this list template to a secure place so that it cannot be restored by someone who should not have access to this content.

  8. Select OK.

    A successful save confirmation screen appears if all goes well.

    Successful save confirmation dialog

    To see the new list template in the list template gallery, select the Template Gallery link.

    List template page

  1. select Settings SharePoint 2016 Settings button on title bar. , and then select Site Settings.

  2. In the Web Designer Galleries column, select List templates.

    The list templates link on the site settings page

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. For the list template that you want to update, in the Edit column, select Edit Edit button in List template library .

  4. Select Delete Item, and to confirm, select OK.

  1. Select Settings SharePoint 2016 Settings button on title bar. , and then select Site Settings.

  2. In the Web Designer Galleries column, select List templates.

    The list templates link on the site settings page

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. For the list template that you want to edit, in the Edit column, select Edit Edit button in List template library .

  4. Edit the information that you want to change, and then select OK.

    Edit a list template's properties

Note: The following steps require that you have Write permissions to the folder or share on which you are downloading the list template file.

  1. Select Settings SharePoint 2016 Settings button on title bar. , and then select Site Settings.

  2. In the Web Designer Galleries column, select List templates.

    The list templates link on the site settings page

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. In the Name column, select the link for the list template that you want to download.

  4. In your browser's file download dialog, to download the file, select Save or Save As.

List templates that were downloaded to a file on the file system can be uploaded to the list template gallery. To perform the following steps, you must have Read permission to the folder or network share that contains the list template file.

Notes: 

  • List template files use the .stp file extension.

  • List templates can be used only on the same type of site or workspace from which they were created. This means that a list template that was created on a Meeting Workspace site cannot be used on a Teams site. However, a list template that was created on a Teams site can be used on a different Teams site.

  1. Select Settings SharePoint 2016 Settings button on title bar. , and then select Site Settings.

  2. In the Web Designer Galleries column, select List templates.

    The list templates link on the site settings page

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. On the ribbon, select Upload Document.

    Upload document button on ribbon

    The Add a Template page appears.

    Add a template page
  4. For the list template that you want to upload, either enter the path and filename (including the file extension) , or to select the file, select Browse.

  5. Choose whether to overwrite the existing files. By default, the Overwrite existing file checkbox is selected.

    Note: If the Overwrite existing file checkbox is selected, a list template that is already stored in the content database, and that has the same name as the file you are uploading will be overwritten. If you attempt to upload a list template that already exists in the content database and this checkbox is not selected, an error dialog appears.

  6. Select OK.

Create a list template in SharePoint Server 2010

  1. Open the list that you want to save as a template.

  2. On the ribbon, select List, and then select List Settings.

    List settings button on the page ribbon
  3. In the Permissions and Management column, select Save list as template.

    Permission management section of Settings menu

    The Save as Template page appears.

    List template properties page
  4. In the File Name field, enter the filename to use for the template file.

    Note: Do not add a file extension to the filename. The .stp file extension is automatically added for you.

  5. In the Template name field, enter the title that you want to appear in the list template gallery for this template.

  6. In the Template Description field, enter a description for the template. The description appears in the details pane on the right when you select the template in the template gallery.

  7. To include the content that is currently in this list in the new list template, select the Include Content checkbox. For more info, see Limits for data in a list template.

    Note: This step does not save any security settings that may have been applied to the list. Because of this, we highly recommend that you save this list template to a secure place so that it cannot be restored by someone who should not have access to this content.

  8. Select OK.

    The new list template appears in the list template gallery.

    List template page

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Delete a template in the list template gallery in SharePoint Server 2010

  1. On the Site Actions menu Button image , select Site Settings.

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. For the list template that you want to delete, in the Edit column, select Edit Edit button in List template library .

  4. Select Delete Item, and to confirm, then select OK.

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Edit the list template properties in SharePoint Server 2010

  1. On the Site Actions menu Button image , select Site Settings.

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. For the list template that you want to update, in the Edit column, select Edit Edit button in List template library .

  4. Edit the information that you want to change, and then select OK.

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Download a template to the file system in SharePoint Server 2010

Note: The following steps require that you have Write permissions to the folder or share on which you are downloading the list template file.

  1. On the Site Actions menu Button image , select Site Settings.

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. In the Name column, select the link for the list template that you want to download.

  4. In the File Download dialog, to download as your browser allows, select Save or Save As.

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Upload a template to the list template gallery in SharePoint Server 2010

You can upload list templates that were downloaded to a file on the file system to the list template gallery. To perform the following steps, you must have Read permission to the folder or network share that contains the list template file.

Notes: 

  • List template files use the .stp file extension.

  • List templates can be used only on the same type of site or workspace from which they were created. This means that a list template that was created on a Meeting Workspace site cannot be used on a Teams site. However, a list template that was created on a Teams site can be used on a different Teams site.

  1. On the Site Actions menu Button image , select Site Settings.

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery page with one list template
  3. Select Upload.

    The Upload Template: List Template Gallery page appears.

  4. For the list template that you want to upload, either enter the path and filename (including the file extension), or to select the file, select Browse.

  5. Choose whether to overwrite the existing files. By default, the Overwrite existing file checkbox is selected.

    Note: If the Overwrite existing file checkbox is selected, a list template that is already stored in the content database and that has the same name as the file you are uploading will be overwritten. If you attempt to upload a list template that already exists in the content database, and this checkbox is not selected, an error dialog appears.

  6. Select OK.

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Create a list template in SharePoint Server 2007

  1. Open the list that you want to save as a template.

  2. Select Settings, and then select List Settings.

    From the settings button, click List Settings
  3. In the Permissions and Management column, select Save list as template.

    Click Save site template under permissions and management column

    The Save as Template page appears.

    List template properties page
  4. In the File Name field, enter the filename to use for the template file.

    Note: Do not add a file extension to the filename. The .stp file extension is automatically added for you.

  5. In the Template name field, enter the title that you want to appear in the list template gallery for this template.

  6. In the Template Description field, enter a description for the template.

  7. To include the content that is currently in this list in the new list template, select the Include Content checkbox. For more info, see Limits for data in a list template.

    Note: This step does not save any security settings that may have been applied to the list. Because of this, we highly recommend that you save this list template to a secure place so that it cannot be restored by someone who should not have access to this content.

  8. Select OK.

    The new list template appears in the list template gallery.

    List gallery with one list template

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Delete a template in the list template gallery in SharePoint Server 2007

  1. On the Site Actions menu Button image , select Site Settings, and then select Modify All Site Settings.

    Modify all site settings option under site settings

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery with one list template
  3. For the list template that you want to delete, in the Edit column, select Edit Document Properties Edit button in List template library .

    Edit list template page with delete highlighted.
  4. Select Delete Item, and to confirm, then select OK.

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Edit the list template properties in SharePoint Server 2007

  1. On the Site Actions menu Button image , select Site Settings, and then select Modify All Site Settings.

    Modify all site settings option under site settings

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery with one list template
  3. For the list template that you want to edit, in the Edit column, select Edit Document Properties Edit button in List template library .

  4. Edit the information that you want to change, and then select OK.

    List template editing dialog

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Download a template to the file system in SharePoint Server 2007

Note: The following steps require that you have Write permissions to the folder or share on which you are downloading the list template file.

  1. On the Site Actions menu Button image , select Site Settings, and then select Modify all Site Settings.

    Modify all site settings option under site settings

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery with one list template
  3. In the Name column, for the list template that you want to download, select the link.

  4. In the File Download dialog associated with your browser, select Save or Save As.

  5. If you get a Download complete dialog, select Close, or select the X.

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Upload a template to the list template gallery in SharePoint Server 2007

You can upload list templates that were downloaded to a file on the file system to the list template gallery. To perform the following steps, you must have Read permission to the folder or network share that contains the list template file.

Notes: 

  • List template files use the .stp file extension.

  • List templates can be used only on the same type of site or workspace from which they were created. This means that a list template that was created on a Meeting Workspace site cannot be used on a Teams site. However, a list template that was created on a Teams site can be used on a different Teams site.

  1. On the Site Actions menu Button image , select Site Settings, and then select Modify All Site Settings.

    Modify all site settings option under site settings

    Note: On a site for which the Site Actions menu is customized, point to Site Settings, and then select the settings that you want to view.

  2. In the Galleries column, select List templates.

    List template link on Galleries menu

    Note: This option appears only to users who have the Manage Lists permission. Site owners have this permission by default.

    The List Template Gallery page appears.

    List gallery with one list template
  3. Select Upload.

    The Upload Template: List Template Gallery page appears.

  4. For the list template that you want to upload, either enter the path and filename (including the file extension), or to select the file, select Browse.

  5. Select OK.

  6. In the List Template Gallery, edit any properties you want, and then select OK.

    List template editing dialog

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Limits for content in a list template

The default limit when saving a list template with data is 50 MB.

A list template with a calendar overlay will require manual adjustment. After creating a new list from the template, delete each overlay and add it again.

We do not support saving a library as a template with a document set. When a new library is created with a template containing a document set, you may encounter errors.

Use a list template in SharePoint

You can create new lists using your saved list template as you do any other template. List templates are stored in the template gallery, and appear with other apps and templates.

For more info about using list templates or list apps, see Create a list in SharePoint.

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