Merge to email

Merge to email tips

1. Open the Word document containing the email message.

2. Go to the Mailings tab on the ribbon and select Start Mail Merge > E-Mail Messages.

3. Choose Select Recipients > Use an Existing List.

4. Click Finish & Merge > Send E-Mail Messages.

5. In the dialog box that appears:

   To: Select the column from your Excel file that contains email addresses.

   Subject line: Type your email subject.

   Mail format: Choose HTML or Plain Text.

   Send records: Choose All, Current, or a specific range.

6. Click OK to send.

   Notes: 

   • Word sends an individual message to each email address. You can’t Cc or Bcc other recipients and you can’t add attachments to the email.

   • If you send the email message as Plain text, the main document won't include any text formatting or graphics.

For complete instruction on how to use mail merge for email, see: Use mail merge to send bulk email messages.