Microsoft Whiteboard is being rebuilt on top of OneDrive for Business. This will become the default in starting in January 2022.

Before this date, commercial customers will be offered a chance to opt-in the entire tenant. You should only opt-in when you review and understand what is not supported. You may wish to wait until everything is supported, or to opt-in with a test tenant.  

When is opt-in happening? 

We anticipate availability in late 2021, you will receive a message center post when it’s available. 

There is currently a setting in the O365 Admin Portal, but checking or unchecking this setting will have no effect until we announce the opt-in. 

How does opt-in work? 

Once we announce availability, when you opt-in, Whiteboard will create all new whiteboards in OneDrive for Business.  

Whiteboards will be created in the OneDrive for Business of the person who starts the whiteboard. This includes whiteboards created in the stand-alone Whiteboard applications as well as Microsoft Teams meetings, chats and channels. 

Previously created boards will remain in Azure and can continue to be used/edited by end users.   

What clients are supported during opt-in? 

During early opt-in, only the following clients are supported: 

  • Whiteboard for the web

  • Whiteboard for Teams meetings

  • Whiteboard on Android

The following clients are not yet supported: 

  • Whiteboard on Windows 10

  • Whiteboard on Surface Hub

  • Whiteboard on iOS

  • Whiteboard tab app in Teams

If you have usage of a Whiteboard client that is not supported, you should wait for the client upgrade. In some cases, if usage is low enough, you could choose to notify your users to switch to web or Teams and then opt-in.  

What experience do users get if they’re using an unsupported client? 

During early opt-in, if someone is using an unsupported client, they will have the following experiences: 

  • The board gallery will not show any whiteboards from OneDrive for Business

  • In a Teams meeting on Surface Hub, if someone shares a whiteboard, the user on the Surface Hub will see an error message but they can open the whiteboard in the browser

  • If they’re sent a sharing link, the whiteboard will open in the web browser (not in native clients)

What if my users do not have OneDrive for Business? 

Any users who do not have OneDrive for Business provisioned will no longer be able to create new whiteboards when this change is implemented, though they can still edit their previously created boards. They can also collaborate on any whiteboards that are shared with them by others who have OneDrive for Business. 

Previously created boards will remain in Azure and can continue to be used/edited by users.   

What happens if I wish to opt out? 

You may opt out at any time by unchecking the setting in the O365 Admin Portal. This will change the default back to create all new whiteboards in Azure. Any whiteboards created in OneDrive for Business will still be available, no data will be removed. 

Can I set this at a per user level? 

No, this can be set at a tenant level only to ensure a consistent experience. 

How are sharing links created? 

When used in Teams, whiteboards are shared using company-shareable links, regardless of the default setting. Support for the default sharing link type is on the roadmap.

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