PowerPoint: Add captions to a video

The audio information in video and animations can be better understood with the help of closed captions. Closed captions also make your presentation accessible to larger audience, including people with hearing or learning disabilities and those who speak languages other than the one in your video.

Add closed captions to a video

  1. Search or create a WebVTT caption file for your video. For instructions on how to create the caption file, see Create closed captions for a video.

  2. In PowerPoint, in the Normal view, open the slide that has the video that you want to add captions to.

  3. Select the video on the slide, right-click on the video, and select Upgrade Media Object.

  4. On the Playback tab, click the Insert Captions button, and then select Insert Captions.

  5. In the Insert Captions dialog box, browse to your caption file. Select the file and then click Insert.

    Insert or remove captions for a video in PowerPoint

  6. If you need to add another caption file, just repeat the process.

  7. Play the video and check that the captions appear correctly.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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