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Use Quick Parts in Word and Outlook to create, store, and insert reusable pieces of content, including AutoText and custom text you create.

With Quick Parts you can create and insert frequently used phrases or blocks of text, such as directions to an address or the answer to a frequently asked question. It allows you to speed up repetitive tasks in your documents and emails. 

Inserting Quick Parts

  1. In an open document, click Insert > Quick Parts.

  2. Select an existing Quick Part or one of the other options.

AutoText is reusable content you can store and access again and again. Click AutoText to access the AutoText gallery and click on a selection on insert the text.

You can create new AutoText by selecting some existing text in your document and clicking Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.

The Quick Part Gallery is a list of phrases, sentences, or other text you've saved for easy access.

To insert an item from the Quick Part Gallery, select Insert > Quick Parts and click on the item.  It will be placed in your document at the point of the cursor.

To create a new item for the Quick Part Gallery, select the portion of text from your document and click Insert > Quick Parts > Save Selection to Quick Part Gallery.

Document property allows you to insert a pre-defined variable, such as company address.

Select Insert > Quick Parts >Document property to see a list of the available properties.  Select the one you want, and it will be placed in your document at the point of the cursor.

Use Field to insert fields that can provide automatically updated information, such as the time, title, page numbers, and so on.

Select Insert > Quick Parts >Field... to see a list of the available properties. You can refine how each property is formatted before using them. Clicking OK will be place the field in your document at the point of the cursor.

Select Insert > Quick PartsBuilding Blocks Organizer to preview all of the building blocks available. You can edit, delete, and insert buildings blocks from here.

Inserting Quick Parts

  1. Pop out a reply or new email and click into the message area. The email must be popped out to see the Insert menu. Quick Parts only works in the message area of the email.

  2. Click Insert > Quick Parts.

  3. Select an existing Quick Part or one of the other options.

AutoText is reusable content you can store and access again and again. Click AutoText to access the AutoText gallery and click on a selection on insert the text.

You can create new AutoText by selecting some existing text in your document and clicking Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.

The Quick Part Gallery is a list of phrases, sentences, or other text you've saved for easy access.

To insert an item from the Quick Part Gallery, select Insert > Quick Parts and click on the item.  It will be placed in your document at the point of the cursor.

To create a new item for the Quick Part Gallery, select the portion of text from your document and click Insert > Quick Parts > Save Selection to Quick Part Gallery.

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