Record audio narration for your PowerPoint presentation

You can record narration for a presentation right within PowerPoint.

To record and play back sound, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren't running any other sound recording applications, such as Speech Recognition, while you are recording.

Record audio and add it to a slide

  1. Select Insert > Audio.

  2. Select Record Audio.

  3. Type a name for your audio segment, select Record The Record button , and then begin speaking.

    Note: Your device must have a microphone in order to record audio.

  4. To review your recording, select Stop The Stop button and then select Play The Play button .

  5. Select Record to re-record your clip, or select OK if you're satisfied.

  6. To move your clip, select and drag the audio icon to where you want it on the slide.

    If you’re using more than one audio file per slide, we recommend putting the audio icon in the same spot on a slide to find it easily.

  7. Select Play.

Set the playback options

Select the audio icon and then select the Audio Tools Playback tab. Then select which options you'd like to use:

  • To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

  • To fade in or fade out audio, change the number in the Fade Duration boxes.

  • To adjust volume, select Volume and select the setting you prefer.

  • To choose how the audio file starts, select the Start drop-down arrow and select an option:



    In Click Sequence

    Plays the audio file automatically with a click.

    (This option is available in PowerPoint for Microsoft 365 and PowerPoint 2019. It's also available in PowerPoint 2016 version 1709 or later.)

    In Click Sequence

    Plays automatically once you advance to the slide that the audio file is on.

    When Clicked On

    Plays audio only when the icon is clicked on.

  • To choose how the audio plays in your presentation, select an option:

    • Play Across Slides: Plays one audio file across all slides.

    • Loop until Stopped: Plays an audio file repeatedly until it’s stopped manually by clicking the Play/Pause button.

  • To have the audio play continuously across all slides in the background, select Play in Background.

Record audio and add it to a slide

  1. In the navigation pane, click the slide that you want to add sound to.

  2. On the Insert menu, point to Audio, and then select Record Audio.

    The Record Sound dialog box opens.

  3. To start recording, click Record  Record button .

  4. When you are finished, click Stop  Stop button .

  5. To listen to the sound that you just recorded, click Play  Play Recorded Sound button .

  6. In the Name box, type a name for the sound, and then click Insert.

An audio icon appears on the slide.

Set the playback options

  1. On the slide, select the audio clip icon The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac .

  2. On the PowerPoint ribbon, on the Playback tab, do the following, as needed:

    • Determine when the audio clip should start playing: In the Start list, select Automatically or When Clicked.

    • To play an audio clip continuously until stopped (rather than just playing once), select Loop Until Stopped. (Used alone, this option means the looping sound lasts while the slide it resides on is being shown. When Loop Until Stopped is used in tandem with Play Across Slides, the looping sound continues throughout the presentation.)

    • To play the audio clip as you click through the slides in your presentation, select Play Across Slides.

    • Select Hide During Show if you want the audio icon to be invisible during Slide Show.

Preview Audio

  • On the slide, select the audio icon, and then click the Play/Pause button beneath the audio icon.

    The Audio icon and playback controls in PowerPoint for Mac 2011

Hide the Audio icon

  1. Click the audio clip icon. The Audio icon indicates the presence of an audio clip on a slide in PowerPoint 2016 for Mac

  2. On the PowerPoint ribbon, on the Playback tab, select the Hide During Show check box.

    Important: Use this option only if you set the audio clip to play automatically. Note that the audio icon is always visible unless you drag it off the slide.

Adding audio to a slide isn't supported in PowerPoint for the web.

If you want this feature added to PowerPoint for the web, please go to our suggestion box and vote for it.

See Also

Record a slide show

Turn off or delete narration in a presentation

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